KEY ROLES (Essential Job Responsibilities):

1. Assist outsourced CAO in establishing and implementing policies and procedures for all financial management functions, ensuring appropriate controls and compliance with generally accepted accounting practices.

2. Verifies, allocates, and prepare transactions for posting by CAO.

3. Works with CAO to manage accounts payable and invoices.

4. Prepares deposits and payroll journal entries and allocating salaries for grant reporting.

5. Collaborate with the CAO to provide timely and complete reporting of financial results.

7. Work in collaboration with the CAO in the process for identifying and evaluating opportunities for improved financial operations, recordkeeping and reporting, working with external auditors to prepare and review audit schedules and annual report of audit findings.

8. Ensure the maintenance of financial records and recordkeeping systems to ensure compliance with all regulations, generally accepted accounting practices and contractual requirements

9. Assist with insurance renewals and secure certificates of insurance as necessary.

10. Provide phone support in partnership with other members of the Administrative team.

11. Assume other duties as assigned.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

SKILLS/KNOWLEDGE REQUIRED:

· High school diploma required; Bachelor’s degree from an accredited institution of higher education preferred

· Combination of education, training, and experience equivalent to three years in office administration role

· Demonstrated knowledge of processes related to office management 

· Understanding of procurement standards and procedures

· Experience in using QuickBooks Online and Microsoft 365 applications

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Physical and Mental Requirements: Must be detail-oriented, have good analytical abilities, high energy level and be comfortable performing multi-faceted projects in conjunction with day-to-day activities. Ability to get along with diverse personalities, while displaying tact, maturity and flexibility. 

Environment and Work Conditions: Maintain oral and written contact with the CEO, COO, board, staff peers and volunteers for the purpose of exchanging information, providing progress reports regarding activities.