The Purchasing Manager is the key focal point for the management, efficiency and effectiveness of the Purchasing Department from the standpoint of service levels, accountability and day to day operations. 

Responsibilities

• Manages the day to day operations of Purchasing Services including direct supervision of FTE’s.
• Manages and plans medium to large projects with purchasing
• Directly manages the accounts payable (AP) process and function for all electronic (EDI) invoices ensuring timely payment to vendors via discrepancy resolution.
• Manages the MMIS database to ensure accuracy of Master Files and historical purchasing data.
• Manages the electronic information exchange between vendors and the MMIS database as it relates to ordering, confirmation of order and invoicing.
• Communication liaison for Information Technology, Receiving, Accounts Payable and inventory management as MMIS database processes and policies are developed and/or changed.
• Ensures that products purchased meet government and system safety codes and specifications.
• Ensures that all appropriate supplies are procured through the negotiated prime vendor; manages and/or creates process improvements with same.
• Receives, reviews and processes appropriate requests- to-purchase for services and supplies, ensuring that all purchasing policies and procedures are upheld.
• Ensures competent staff through selection, training, counseling and evaluations.
• Monitors training of all staff via in-services, written assignments, and coworker feedback.
• Reviews and evaluates overall workflow among staff and implements efficiency improvements where necessary
• Leads system evaluation of products.
• Participates in business process re-engineering and improvement efforts.
• Researches, develops and implements business systems.
• Assist with contract negotiations.
• Evaluates departmental policy and procedures annually and revises them when appropriate.
• Develops and maintains relationships with departments and physicians throughout the system and with external contacts in order to improve system performance.
• Attends Standards Committee meetings, Group Purchasing quarterly meetings, etc.
• Attends conferences, trade conventions and visitor meetings for the purpose of evaluating products and ideas to access vendor capability.
• Continually improves technical and professional skills.
• Understand and maintains a thorough knowledge of business operations.
• Decisions acted upon independently by this position.
• Vendor issues concerning contract compliance.
• Staffing resource allocation within Purchasing team, requirements for additional resources.
• Challenges current processes, initiates process development and improvement and implements same. Identifies CQI project initiatives and means for systems to help staff support CQI needs.
• Develops comprehensive test plans. Coordinates execution of tests with IT participation. Tracks and coordinates resolution of problems with staff and vendors.
• Guides group discussion, maintains stated objectives and challenge solutions that offer benefit to staff or the organization.
• Determines the most expedient and economic approach to orders working within department procedures.
• Delegates work assignments to purchasing staff.
• Independent judgments and prioritization of work schedule.
• Analyzes and determines the most advantageous economical terms for the system.
• Determines product specifications.
• Selects potential vendors for requesting bids.
• Determines when to adjust purchase orders (i.e., changes/additions purchase orders, vendor or part numbers as needed).
• Resolves differences between quoted and billing price.
• Clearance of electronic invoices (EDI) for check processing and payment.
• Creation and maintenance of Medication Fee Schedule
• Management of HCPCS code cost and collection analysis
• Capital purchase negotiation
• Contract negotiations and maintenance
• Develop and manage relationships with vendors and Group Purchasing Networks
• Analyze material spend versus collection

• BA/BS Degree or 2-3 years management experience with 2-3 years in material acquisition or equivalent.
• Understanding of GAAP (General Accepted Accounting Principles).
• Healthcare experience preferred. 
• Technical, analytical and problem solving abilities.
• Excellent team player.
• Customer service oriented.
• Proficiency with business and communication software including MS Office (Word, Excel, PowerPoint, and other related programs) and general business equipment (facsimile, copier, printer, etc.).
• Demonstrate a working knowledge of ICD-9, CPT, and HCPCS codes, HIPAA laws, medical terminology and anatomy.
• Excellent organizational and communication skills (verbal and written).
• Experience in dealing with self-pay, private insurance and government programs required.
• Ability to perform job functions at multiple sites requiring automotive transportation.
• Self-direction essential.

Base salary offers for this position may vary based on factors such as location, skills and relevant experience. We offer the following benefits to those who are benefit eligible (30+ hours a week):  medical, dental, vision, life and AD&D insurance, long and short term disability, 401k program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts, ID protection plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off.