We are a professional services firm that provides third-party retirement plan administration services for companies that sponsor Employee Stock Ownership (ESOPs) and 401(k) Plans. Our offices are located in Charlottesville, VA, Columbia, MD, Columbus, OH, Westchester, IL, Pasadena, CA and Maple Grove, MN, although our client base is nationwide. We are one of the top 2 companies that provide ESOP recordkeeping and administration services in the country, and we continue to grow our retirement services business (401(k), DB, CB, etc). We are seeking sharp, detail-oriented, dedicated individuals to join our team.

We are hiring a Payroll & Benefits Specialist

We are seeking a strong Payroll & Benefits Specialist to join our growing HR operations team and help support our continued success. We’re looking for self-starting, energetic individuals to help power our rapid development and growth, driving Blue Ridge to new heights. As a Payroll & Benefits Specialist, you will own the functions of payroll and benefits administration, and work closely with the HR and Finance teams to take care of our staff. This role can be fully remote, or you can choose to work in one of our offices: Charlottesville, VA, Columbia, MD, Columbus, OH, Westchester, IL or Maple Grove, MN.

Responsibilities:

• Preparation and processing of bi-weekly payroll for all employees (300+) ensuring accuracy, compliance, and timely distribution.
• Maintain and update payroll records and reports for employee compensation, deductions, bonuses, benefits, and taxes.
• Administer employee benefits programs such as retirement plans, medical, dental, vision, life insurance, short-term and long-term disability, and wellness programs.
• Monitor and ensure compliance with all applicable state and federal wage and hour laws.
• Timely and accurately enroll new employees in payroll and benefits, and update payroll records for any salary, benefits, and employment status changes.
• All aspects of payroll tax maintenance and reporting, including preparing and submitting, reconciling or approving tax reports, including W-2s, W-4s, and other tax forms as necessary.
• Administer the time and attendance policy and paid leave policy for all employees to ensure accurate payroll.
• Assess, interpret, and suggest updates to benefits plan documents and internal policies and procedures.
• Develop and maintain payroll policies and procedures manual for payroll processing.
• Keep abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes, state paid leave programs, and other required reporting (SUI, worker’s compensation, deferred benefits, etc.).
• Coordinate with finance to reconcile benefits statements and ensure accurate billing.
• Liaise with benefits vendors and service providers to maintain good working relationships as needed.
• Work with Paylocity to ensure state tax compliance, account setup, rate adjustments, and mail communications.
• Manage leaves of absence and ensure compliance with local and federal laws.
• Demonstrate practice of auditing and error checking for benefits and payroll tasks. 
• Evaluate current payroll and benefits procedures and recommend improvements.
• Answer employee questions and troubleshoot issues related to payroll and benefits in a timely manner.
• Integrate HR data and onboard employees from mergers and acquisitions (M&A) by integrating them into the payroll and benefits systems, ensuring a seamless transition.
• Demonstrate the ability to analyze payroll and benefits data, identify trends, draw logical conclusions, propose action plans, and draft internal communication.
• Understand benefits plan design at a high-level. 
• Ad hoc projects as needed.

•  Associate's or bachelor's degree in Business, Accounting, or Human Resources preferred (can be substituted for years of experience).
• 5+ years of experience in payroll and benefits administration.
• Experience with mergers and acquisitions, including integrating and/or converting payroll systems and benefits plans during transitions.
• Proven experience with multi-state payroll processing in a fast-paced environment required.
• Proficiency working with Paylocity and integrated vendor APIs.
• Strong knowledge of tax, wage laws, and payroll processing.
• Ability to exercise independent, mature judgment, prioritize tasks & maintain confidentiality required. Proven ability to work in high-pressure environment with deadlines.
• Possesses the ability to display a range of characteristics, including calmness under pressure, a positive attitude, excellent communication and interpersonal skills.
• Strong computer literacy including Microsoft Office.
• Advanced Excel skills.
• Exceptional multitasking and organizational skills.
• Strong problem-solving mindset, with the ability to proactively identify issues and work diligently with vendors and employees to resolve them in a timely manner.
• Detail-oriented and proactive in recognizing potential impacts of changes in payroll and benefits data and processes, and taking steps to mitigate risks and prevent issues before they arise.
• Possess a deep understanding and curiosity regarding payroll and benefits industry trends and best practices.
• Ability to work effectively with minimal supervision.
• Physically able to work seated in front of a computer for long hours at a time.
• Certification as a Payroll Professional (CPP) or benefits certification (e.g., CEBS) is a plus.

Benefits:

We offer challenging work, a competitive salary, and an outstanding opportunity for career growth for the right candidate. Our comprehensive benefits package includes Medical, Dental, Vision, Life & AD&D, Disability, FSA, HSA with company contribution, 401(k) with company match, parental leave, paid time off and education/association dues assistance.

We work hard, but we also have fun. As a Blue Ridge Associates employee, you will be a part of a company that supports charitable activities through fundraising and volunteer work. You'll enjoy quarterly virtual Happy Hours, Monthly Birthday Celebrations and Annual Social gatherings where we celebrate our successes. You'll have opportunities to shine by joining one of our committee or by volunteering for a special project that calls your name. 

Come join us!

Don't miss this opportunity to become a part of our dynamic organization!

Equal Opportunity Employer

Must be authorized to work in the US.