Position: Events & Communications Director – Women’s Ministry

Location: Granite Bay Campus 

Reports to: Women’s Ministry Pastor

FLSA Status: Non-Exempt

Job Status: Full-time – 32 hours

The Women’s Ministry Events & Communications Director supports the Women’s Ministry team in the development, coordination, and execution of special events and communications strategy and execution. This position works closely with volunteers, staff, and other departments to ensure high-quality, impactful events.

General Responsibilities

• Oversee all special events for the Women’s Ministry, including weekly AM or PM programming as needed.
• Work cross-functionally with other Bayside departments such as Production, Facilities, Communications, IT, and Print Shop for event planning and execution.
• Serve at Women’s Ministry programs as well as All-Church events such as Easter Services, Thrive Conference, Trunk or Treat, Christmas Services, etc.
• Participate in Women’s Ministry volunteer leadership meetings and activities throughout the year.
• Problem-solve issues as they arise with volunteer leaders and Bayside staff.
• Network with other ministries, including the All-Church Event Team and Thrive Conferences.

Special Event Responsibilities

Volunteer Leadership & Coordination

• Recruit, train, and shepherd Volunteer Coordinators, Team Leads, and volunteers.
• Identify, recruit, and train Event Team Coordinators in partnership with the Women’s Pastor.
• Oversee and organize all Event Team Leader Meetings.
• Capture new volunteer contact information and send monthly emails with serving opportunities.
• Manage software for volunteer coordination.
• Organize volunteer appreciation events.
• Coordinate meal trains for volunteers/staff as needed.
• Organize and execute volunteer appreciation.

Event Planning & Execution

• Build out budgets for each event and oversee execution, ensuring costs remain within budget.
• Develop event timelines, to-do lists, and programming elements in collaboration with the Women’s Pastor.
• Coordinate guest artist/speaker logistics, including booking, contracts, and travel arrangements.
• Order supplies for events, including food, coffee, and hospitality items.
• Manage details for outside vendors.
• Handle event-related emails and voicemails in a timely manner.
• Develop content for registration forms, event booklets, and slides.
• Organize giveaways, games, and feedback surveys.
• Design and coordinate event graphics in collaboration with the Women’s Ministry designer.

Communications & Promotion

• Maintain and update Women’s Ministry bathroom posters
• Update TVs with event slides via USB
• Manage the Women’s Ministry Facebook Group, posting to inspire, encourage, and inform the community.
• Create and manage a Instagram account for community engagement and outreach.
• Design promotional materials for studies, groups, and events, including slides, flyers, banners, and thumbnails.
• Coordinate with Bible Study Coordinator for Bible study promotion materials.
• Gather information and submit requests to the Print Shop, ensuring timely pickup.
• Work with the Women’s Ministry Pastor and the Bible Study Director to draft and send weekly email newsletters. 
• Send texts/emails to Women’s Ministry attendees to promote upcoming events and send reminders as needed.

Website & Team Communication

• Provide graphics for the website (thumbnails, banners, etc.).
• Send team promotional slides and verbiage each Tuesday.
• Gather team input on which promotions to highlight across various platforms (bathrooms, email, FB, kiosk, Instagram).

Mission Critical

• Uphold Bayside's Core Values, Staff Culture & Values, Vision Statement, and Points of Accountability.
• Attend campus, department, and all-campus/all-staff meetings.

• Experience: Previous experience in event management and communication role.
• Creativity: Ability to create unique and engaging communication materials.
• Leadership: Ability to set a vision, lead programs, develop people, solve problems creatively, and work with intentionality.
• Organization: Strong skills in organizing people and systems with a detail-oriented mindset.
• Technology: Proficient in using modern technology tools, with a solid understanding of basic computer operations and the ability to quickly learn new applications and systems.
• People Skills: Evident love for people, strong conflict resolution abilities, and the ability to gather and empower volunteers.

This position requires a proactive, detail-oriented leader who is passionate about serving women through ministry events and fostering strong community connections.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.