Title: Business Manager 

Reports to: CEO 

Classification: FT exempt

Salary Range: $58,000 - $62,000

Full-Time Benefits:  PTO, paid holidays, medical insurance, dental, vision, life insurance, STD, LTD, Retirement plan, employee discount on programs and free fitness membership.
 

The purpose of this job description is to report the general functions, requirements, working conditions, and responsibilities of the Business Manager.

Essential Functions:

The Business Manager provides full-charge bookkeeping functions including cash management, accounts payable and receivable, and audit prep. The Business Manager will also be responsible for administering payroll, benefits and regulatory requirements to ensure accurate and efficient finance and HR operations.

Key Responsibilities:

· Ensure all accounting records are maintained in a manner consistent with general accounting principles, ensuring appropriate controls and compliance with      generally accepted accounting practices.

· Maintain the daily checking account balances.

· Manage the Club’s Daxko Accounting software to ensure timely and accurate recording of transactions.

· All duties associated with Accounts Payable/Accounts Receivable including collections.

· Prepare billings including coding to appropriate cost center and revenue account.

· Manage grant budgets and associated expense reporting.

· Ensure completion of expense authorization forms with invoices or purchase orders for all expenses.

· Maintain copies of all budgets and amendments for all contracts and funding sources.

· Work with external auditors as needed on securing information.

· Ensure all vendors and service providers are invoiced and paid on time.

· Establish and monitor procedures for record keeping.

· Ensure security, integrity and confidentiality of data.

· Maintain current accounting procedures manual.

· Monitor scholarship accounts and award scholarships to families that qualify.

· Maintain confidentiality in an appropriate manner.

· Mandated child abuse reporter.

· Support the President/CEO as needed to meet the needs of the organization.

PAYROLL 

• Assist in process weekly payroll for hourly and salaried employees; including reviewing hours from time and attendance system.

• Administer and process regulatory requirements and payments, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.

• Implement and maintain payroll best practices to improve efficiency and consult with team and Paylocity provider to improve payroll and Paylocity processes.

• Maintain employee payroll records.

• Provide timesheet training and support to employees.

• Produce Quarterly Department of Workforce Development Unemployment Report.

• Accurate response to requests for employee income verification.

• Create, analyze and track payroll reports.

BENEFITS ADMINISTRATION

• Administer enrollments and terminations for all employee benefit programs including 401(k) plan.

• Assists with the new employee on boarding process. 

• Assists with open enrollment period. This includes preparation and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines. 

• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees. 

• Assists with resolving discrepancies with carriers and payroll. 

• Administers COBRA enrollments/changes. 

• Responds to and manages unemployment claims and worker’s compensation cases. 

Minimum Job Requirements:

· Associate’s degree in finance and min. of 2 years of experience in bookkeeping.

· Thorough knowledge of budgeting and accounting practices processes and procedures of nonprofit organizations with generally accepted accounting practices.

Characteristics/Skills Required:

· Demonstrated superior oral and interpersonal communications skills, professional presentation and the ability to listen, obtain clarification, respond professionally and responsively to individuals at all levels of the organization.

· Demonstrated ability to effectively manage multiple and changing work assignments and priorities.

· Strong organizational and analytical skills, as well as excellent follow-through skills. 

· Experience in handling confidential records.

· Strong working knowledge of all Microsoft office suite software products, Excel, Outlook, and Word required. Experience with financial management software also beneficial. 

· A minimum of three years of progressively responsible work experience managing human resource functions and preferably finance and business functions in a nonprofit agency or equivalent experience.

· Ability to interact professionally with Club staff, Board members, volunteers and other related agencies and vendors. 

· Must have a valid driver’s license and good driving record.

Working conditions: Fast paced work environment; flexibility to working schedules may be required due to changing business demands. Must be able to sit or stand for long periods. Must be able to perform work in a variety of settings. Must be able to lift objects up to 50 lbs. from time to time.