The Senior Project Manager, under direct supervision of the Director of HVAC Construction, is responsible for managing all phases of commercial HVAC projects from planning to execution to close- out. This position requires very strong planning, management, and communication abilities. Responsible for all deliverables of the project
Project Management
• Manages projects net revenue $10MM+
• Satisfies stakeholder expectations
• Optimizes the use of organizational resources
• Capable of effectively managing constraints
• Responsible for project team. Leads the team that is responsible for achieving the project objectives
• Responsible for ensuring standardization by following processes and holding accountability
• Responsible for timely and clear information processing and distribution
• Professional and courteous communicator: verbal and written
• Capable of prioritizing tasks and activities
• Makes decisions and executes tasks to maintain projects’ schedules and budgets
• Self-sufficient in daily operations that pertain to this position
• Responsible for technical and financial sides of the project
• Continuously maintains and helps grow strong relationships with our customers, vendors, and subcontractors
• Trains and guides other team members
Pre-Construction
• Participates and helps coordinate Preconstruction meetings with project team
• Responsible for detailed project review. See PM Manual/Job Review Process
• Executes and delegates tasks outlined in the Preconstruction schedule
• Works with Preconstruction team to identify possible risks and develop risk management plan through detailed job review process (contingency log)
• Develops or helps the team develop Procurement schedule. Tracks and monitors.
• Initiates, executes, and concludes buy-out process. See PM Manual/Buy-out Process
• Responsible for processing, reviewing, and monitoring submittals, RFI’s, COR’s, transmittals and all pertaining logs. Delegates execution of these processes to APM to maintain Preconstruction schedule
• Capable of and responsible for developing a detailed HVAC schedule in Microsoft Project
• Identifies and initiates early RFI’s
• Builds detailed project Schedule of Values. Responsible for obtaining GC’s approval of the SOV before it gets entered in Sage.
• Builds cashflow projections for the entire duration of the project
• Creates or delegates to APM to create marked-up drawings, redlining, overlay drawings in Bluebeam Revu
• Responsible for execution of electrical verification
• Delegates buy-out functions to APM if needed
• Responsible for establishing SOW/lead-release form in conjunction with procurement schedule
• Responsible for keeping job folders clean and organized
• Keeps record of all important communications in Pre-Con phase by logging information in Sage, project workbook, saving emails in the job folder, keeping meeting notes that pertain to APM’s duties and responsibilities
• Responsible for early release of time-sensitive long lead time equipment and materials
• Responsible for creating or reviewing purchase order drafts and task agreements created by APM and other team members
• Responsible for securing all pricing to avoid unnecessary and preventable price escalations
• Responsible for developing site specific safety plans
• Works with the Pre-construction team to transition the project from estimating to project management in the most effective way and to meet the deadlines
Execution
• Reviews BAS control documents to gain a full understanding of control scope and sequence of operations
• Coordinates project schedule with controls and startup to ensure all departments can perform effectively
• Coordinates pay requests with the controls department
• Initiates execution phase of the project by timely release and order of equipment, materials, and subcontractors
• Directs and manages all aspects of the project. Responsible for controlling contract scope of work
• Responsible for accurate data collection, processing, and representation: costs, billings, schedule, budget, billing projections, scope of work
• Responsible for electrical confirmation, steel, sleeve and block out coordination and roof type, slope, thickness
• Reviews in detail all shop drawings and submittals prior to release to avoid and mitigate installation risks
• Responsible for submittals process: collection, review, and distribution
• Responsible for timely and accurate job cost reporting
• Responsible for timely and accurate processing of invoices in Sage Paperless
• Responsible for maintaining and updating accurate project schedule
• Controls costs and resources allocation
• Responsible for change management - monitors, registers and estimates possible costs impacts to scope of work driven by drawing revisions, ASI’s, unforeseen conditions, etc.
• Responsible for timely processing and tracking of all COR’s and CO’s
• Responsible for submitting monthly billing drafts to general contractor for preapproval no later than by the 15th of each month. Billings must be accurate.
• Responsible for maintaining positive billings balance
• Monitors and controls risks identified in Pre-construction phase
• Actively participates in all project meetings
• Facilitates and holds frequent project progress meetings with Field Supervisors and APM’s
• Responsible for drafting accurate and detailed task agreements and purchase orders
• Executes task agreements and purchase orders to maintain project schedule
• Negotiates and executes written task agreements with subcontractors and manages percentage of completion and pay application approval. Monitors overbillings by subcontractors. Responsible for accurate cost accrual of labor.
• Updates all task agreements and purchase orders by following change order process
• Responsible for maintaining high standards of safety by ensuring field operations are following all established S+P and GC processes
• Manages stakeholder engagement and manages communications
• Leads and manages project team and holds all team members accountable
• Schedules the delivery of materials and equipment to the job site
• Facilitates subcontractor meetings to maintain and develop good working relationships
• Resolves scheduling issues that result from inclement weather or emergencies or other delays
• Performs frequent site visits to monitor job progress, perform quality control, quality assurance, and ensure safety practices.
• Documents site visits with notes and pictures. All documents are saved in respective job folders.
• Assists field superintendent in resolving all field issues and trade clashes as necessary
• Develops site logistics plan
• Responsible for lift and rigging plans
• Authorizes and monitors all “other direct costs” (crane, lift, etc.) including rental
• Calls in inspections per superintendent’s request
• Responsible for successful passing of all job site inspections
Close-Out
• Continues to monitor and control project work and risks associated with final stages of the project: early start-up, warranty extension, warranty costs while in execution, budget, schedule, extended schedule, etc.
• Oversees job commissioning, scheduling of required personnel (included in site visits)
• Responsible for final QC/QA check lists and successful start-up. Delegates responsibilities and allocates resources efficiently to ensure successful completion of the project
• Manages job close out documentation: T&B, punch list, final job cost report to 100%
• Responsible for obtaining substantial completion date and project close-out activities
• Ensures no gaps are left in our scope of work and our retainage is released in a timely manner
• Documents and distributes lessons learned with all team members
Required Skills and Abilities:
• Able to comprehend and speak English
• Demonstrates ability to effectively plan one to two years into the future
• Demonstrates interdepartmental collaboration skills and the ability to manage cross functional relationships
• Demonstrates working knowledge of company financial goals and how to build profitability
• Ability to maintain confidential information and exercise discretion
• Effective communication skills, prioritization, and organizational skills
• Strong problem-solving and research skills
• Proficiency in MS Suite, MS Project, Adobe, Sage PJ/Job Cost, Bluebeam ReVu, Plan Grid, Procore
• Ability to interact effectively with general contractors, labor subcontractors and the internal team
• Requires attention to detail in trades coordination
• Demonstrates organizational and leadership aptitude
• Has general knowledge of OSHA safety requirements
• Ability to anticipate and be proactive to minimize conflict, problem field conditions, errors and omission issue on drawings and specifications
• Ability to read and comprehend complex instructions, correspondence, memos, drawings
• Ability to write moderately complex correspondence
• Ability to present information in one-on-one and small group situations to general contractors, labor subcontractors, and the internal team
Minimum Qualifications:
• Bachelor’s degree in construction, Engineering, or related field preferred
• 5+ years of experience in the commercial HVAC industry
• Understanding of project management
• Experience with driving financial results
• Willingness to travel
• PMP preferred
• Valid driver’s license and clean driving record
"Rogers Building Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, fostering growth and opportunity regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected status."
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