Position Summary

Performs those duties directly involving the accounts payable function of a radiology practice. Process purchase orders for IT, medical, office, maintenance supplies and repair parts, reconciles packing slips to purchase order. Maintains financial integrity of the organization through appropriate internal controls. Performs other related duties with the job classification or organizations as necessary. 

Essential Job Responsibilities

• Process invoices for several different entities within the organization. 

• Review vendor statements and reconcile to NetSuite as needed.

• Compare invoice quantities and prices to purchase order and packing slip. Ability to identify and resolve any discrepancies. 

• Obtain required documentation for vendor files to facilitate preparation of annual 1099’s prior to paying vendors. 

• Process purchase orders for IT, medical, office and maintenance supplies for imaging centers and administrative offices. Includes contacting the vendor to place the order via telephone, email, websites and entering/uploading the purchase order into NetSuite.

• Review open purchase order report to identify any items that need processing and may have been overlooked. 

• Assist the AP/Purchasing Supervisor in preparation of the month-end accruals. 

• Assist the departments in returning defective parts to the vendor. Monthly, review and maintain Returned Merchandise Report to ensure a credit memo is received from the vendor. Follow up as needed.

• Fulfill month-end and year-end close and audit requests as needed.

• Act as a company liaison and provide internal and external customer service. 

• Open, sort and distribute departmental mail. 

• Carry out other duties, price comparisons and special projects as assigned, including errands using personal vehicle. 

Knowledge & Skill Requirements

• Required: High School Diploma or GED  

• Experience: 3 plus years of experience in purchasing, accounts payable or accounting, preferably in the medical industry.  

• Knowledge and experience in purchasing processes is helpful. 

• Proficient in Excel spreadsheets and NetSuite preferred. 

• Follow established policies and procedures, including safety and precautions. Report all unsafe, hazardous conditions, defective equipment, etc. to supervisor. 

• Must properly control the release of proprietary and confidential information. 

• Compliance training as required.