Are you passionate about being supportive and tackling tasks? Do you thrive in a fast-paced environment, have high attention to detail and enjoy working on a fun results-driven team? If so, FRIESEN GROUP could be the right fit for you!

We are looking for a dedicated, reliable, highly organized and precise work ethic Administrative Assistant to join our Executive Support Team!

A little about Friesen Group (A Family of Companies)

Friesen Group Inc. (formerly known as Owens Healthcare) a family-led and locally owned company serving Northern California since 1957. Our medical equipment and respiratory services business, long-term care pharmacy, infusion services, and commercial real estate business are established as separate brands under the business names Owens, Lifemed, Wellscript, and J3, respectively. Our businesses remain under the same ownership and remain a part of the Friesen Group of companies.    

We focus on growth across a strong portfolio of companies to provide business consulting, accounting, HR, marketing and IT support, with a goal to leave a lasting impact on the communities we serve. Also, for the third time, recently certified as a Great Place to Work! Check out what our staff have to say: Friesen Group - Certified Great Place to Work 

Values must align with our company

Our Core Values are: HUMAN VALUE, TAKE OWNERSHIP, MAKE THE DIFFERENCE, SET THE PACE AND EMBRACE CHANGE.

Office Operations

• Distribute and handle incoming and outgoing mail (USPS, UPS, Fed Ex, etc.)
• Maintain efficient physical and electronic filing systems
• Evaluate current processes for increased efficiency
• Prepare accurate correspondence, documents and spreadsheets
• Maintain and order necessary supplies from Office Depot/Amazon for Executive Office and breakroom
• Utilize office equipment to copy, scan, etc. 

Communication

• Answer phones, transfer calls, take messages
• Greet visitors in department
• Serve as public liaison for department/company
• Provide clear and concise written & verbal communications
• Practice diplomacy and professionalism

Executive Assistant Support

• Provide support to the EA by completing tasks and projects as assigned, to include general and personal assisting duties for executives
• Act as point of contact/liaison for the administration department/corporate office
• Run errands that will require driving 
• Reconcile credit card expenses and approve payables
• Draft corporate and other meeting minutes 
• Maintain employee incentive report
• Renew company licenses and assist with new license applications
• Airport security badge management/applications
• Manage company fleet to include but not limited to maintaining fleet spreadsheets, assist with vehicle acquisition and disposal, registration renewals, recalls, maintenance/repair approvals, spare car calendar, vehicle repair appointments, distribute fuel & insurance cards, answer driver questions, train new drivers on fleet vehicle usage, manage accidents
• Manage company contract retention/run renewal reports utilizing software
• Maintain company organizational charts
• Renew memberships
• Manage and approve timecards
• Perform Internet research on a variety of topics
• Assist with travel arrangements and appointments 
• Other miscellaneous projects/tasks as assigned

Project/Task Management

• Committee involvement
• Review and complete tasks, projects and assignments/follow-up as necessary
• Take initiative on projects to assist Executive Assistant or others in Leadership as needed
• Other duties as assigned.

Experience

• Excellent verbal and written communication skills. 
• Strong computer literacy including Microsoft Office applications.
• Exceptional multitasking and organizational skills. 
• Able to work effectively with minimal supervision. 
• Physically able to stay seated in front of a computer for long hours at a time. 

Education

• Bachelor's Degree

Licensure

• Must have valid CA Driver's License

Special Skills

• Prior administrative assistant experience required