Position Title: Accounting Assistant

Department: Accounting 

FLSA Designation: Non-Exempt (Hourly)

Directly Reports To: Controller 

Indirectly Reports To: Controller

ABOUT THE POSITION

As an Accounting Assistant, you will play a pivotal role in supporting the financial operations and ensuring the smooth functioning of our accounting department. You will work closely with the club's finance team to maintain accurate financial records, process transactions, and assist in various accounting tasks.

ABOUT THE RIVIERA COUNTRY CLUB

Opened in 1927, the Riviera Country Club has a storied history, and its championship golf course is world-renowned. The Tennis Club opened in 1963 and has hard, clay, and practice courts, along with programs for all levels of play. We are passionate about the sophisticated elegance of our amenities and service. Our members enjoy the “Riviera Lifestyle”, which includes the philosophies of Respect Life; Healthy for Life; and Enjoy Life. We’re equally passionate about living our vision, mission, values, and principles, which start and end with “Only the best is good enough.” The vision is embodied in our employees, who are carefully screened, selected, and trained.

ABOUT YOU

You are a meticulous and well-organized professional with a strong grasp of accounting principles. Your ability to maintain financial accuracy in a fast-paced, dynamic setting is impressive. You collaborate seamlessly with the accounting department, displaying unwavering integrity when handling confidential financial data. With outstanding communication skills, proficiency in accounting software and Microsoft Excel, and a proactive approach to problem-solving, you're a valuable asset to the team. Your dedication to excellence, professionalism, and confidentiality in all financial tasks perfectly aligns with Riviera’s standards.

JOB RESPONSIBILITIES:

• Process invoices, verify accuracy, and ensure timely payments to vendors.

• Maintain organized records of accounts payable transactions.

• Assist in resolving any billing discrepancies or issues with suppliers.

• Support month-end and year-end closing procedures.

• File and prepare check run

• Monthly vendor reconciliations

• Post daily charge batches

• Print daily credit card batches from ETS

• Inputs F&B inventory& checks prices/ item unity at end of each month

• Ensure adherence to accounting policies, procedures, and regulations.

• Assist the finance team with ad-hoc administrative tasks and special projects.

• Maintain confidentiality and professionalism in handling sensitive financial information.

• All other duties as assigned by the Controller within a reasonable scope of the position. 

QUALIFICATION STANDARDS

SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency in accounting software and Microsoft Excel.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of accounting principles and practices.
• Exceptional attention to detail and accuracy in all work.
• Discretion and confidentiality when handling sensitive and confidential information.
• Flexibility and adaptability to changing priorities and demanding schedules.
• Professionalism, poise, and a positive attitude, even in high-pressure situations.
• Knowledge of the country club industry or hospitality sector (preferred, not required).
• Knowledge and passion for golf, golf course operations, or the golf industry (preferred, not required).

EDUCATION

• High School Diploma or equivalent, required.
• Bachelor’s degree in accounting, finance, or a related field is preferred, though relevant work experience will be considered.

EXPERIENCE

• Two years in a similar position within a finance or accounting team

GROOMING

All employees must maintain a neat, clean, and well-groomed appearance per club standards. 

Professional attire is required. 

OTHER

Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the club. In addition, attendance at all scheduled training sessions and meetings is required.