Executive Administrative Assistant

Classification: Exempt

Salary Grade: $45,000 to $55,000 Annually

Level: Administration

Reports to: President Data Mining and Recovery, Chief Operating Officer, and President Emeritus

Asset Protection Unit (APU) seeks an Executive Administrative Assistant professional to join our team. APU is growing exponentially, and we are looking for engaged, enthusiastic, excited folks to help organize and coordinate our executive team! 

Compensation and Benefits
Are you ready to avoid working in the big corporate world where you are just an employee known by your badge number? Asset Protection Unit (APU), a subsidiary of 6 Degrees Health DX, LLC is a 20+ year family-owned business located near downtown Amarillo, Texas. We are looking for individuals that want to be treated like family and be part of a team where everyone’s voice is heard! APU is growing and there is lots of room for advancement!  

• Medical
• Dental
• Vision
• Life
• LTD
• Generous 401k contributions (Automatic 3% to 5% Annually)
• Starting Paid Time Off (PTO) 17 days your first year 
• Holiday pay with time off to spend with your non-APU family
• Historical Christmas Bonus Payments
• Monthly 15 Minute Chair Massages
• Fun Committee Activities
• Work from Home opportunities 

Apply now, join our growing family.  

JOB DESCRIPTION

Summary/Objective

A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our executive team. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing primary support to our President Data Mining and Recovery, Chief Operating Officer, and President Emeritus, assisting in daily office needs and managing our company’s general administrative activities. This is an independent role and requires an individual capable of acting and completing tasks with minimal supervision.

The Administrative Assistant responsibilities include making travel and meeting arrangements relative to client (current and potential) meetings, calls, and visits, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills, proven organization skills, competency with MS Office and Excel. This position will have access to personal and confidential information and will need to execute non-disclosure and non-compete agreements as a pre-condition to employment as well as demonstrate the ability to keep such information confidential. 

Essential Functions

• Answer and direct phone calls for Executives
• Manage APU business email account for President Emiritus
• Organize and schedule appointments, calls, internal & external meetings (Outlook/Microsoft Teams)
• Assist in the preparation of regularly scheduled reports / presentations. (Excel and PowerPoint) – includes daily operations reports and monthly employee standup
• Research/report as requested on business matters. 
• Notary (preferred but not required).
• Submit and reconcile expense reports.
• Provide broad support to visitors, including hotel and meal coordination.
• Consult with executive and senior administrative assistants to manage requests and queries from senior managers both internal and external. 
• Liaise between employees and Executives.
• Access/Review incoming APU Business email for President and flag important client email for follow-up (Inform President, COO and CEO)
• Proofread emails, documents, reports as requested.
• Other duties as directed by the President Data Mining and Recovery or COO.

Competencies

• Organization
• Multitasking
• Business Acumen
• Decision Making
• Drive
• Initiative taking
• Flexibility

Qualification's/skills required

• Outstanding verbal, written and oral communication skills.
• Demonstrated business acumen
• Self-motivation: analytical person who takes ownership of assignments and other duties as assigned or requested.
• Personal attitude that positively influence all levels of employees and management while establishing and maintaining collaborative partnerships both internally and externally.
• Sound judgment and critical/analytical thinking; strong organizational, people skills; and ability to prioritize, multi-task, while maintaining and meeting deadlines and objectives.
• Proactive-driven project management skills.
• Ability to prepare technical reports, charts, and graphs to document and measure business development goals and strategies. (Strong Excel and PowerPoint skills) 
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Expert Organizational skills

Technical Abilities

• Proficient in all Microsoft Office software with an emphasis in Word, Excel, and PowerPoint.
• Ability to learn/utilize Wrike project management software. 

Education and Experience

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Minimum 5 Years Executive Administrative Experience, or similar administrative multi-tasking position required.

Work Authorization

Candidates selected will be subject to a pre-employment background investigation (drug test, credit check, reference verification).

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit for an extended period; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of operations are Monday through Friday, 8 a.m. to 5 p.m. This position requires work time outside of the normal hours.

Travel

Travel is primarily local during the business day, although there could potentially be some out-of-the-area and overnight travel for a sales conference.

AAP/EEO Statement

APU is an affirmative action/equal opportunity employer (AA/EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, disability status, genetic information, protected veteran status or any other characteristic protected by federal, state, or local law. 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Signatures

This job description has been approved by all levels of management