GENERAL STATEMENT OF DUTIES: 

Operating under the auspices of the Diocesan Human Resources (“HR”) Secretariat, the Human Resource Coordinator coordinates the human resources functions within Magnify, including recruitment and retention, compliance with Diocesan policies, and state and federal laws and regulations. The HR Coordinator is required to exercise independent judgment and initiative in analyzing and providing recommendations regarding human resources management functions.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.) 

• Acts as an advisor and resource to Magnify by interpreting Diocesan employment policies and procedures, ensuring compliance with all state contracts for hiring requirements, pre-service, ongoing training, and screening requirements, as well as advising actions in compliance with appropriate local, state, and federal employment laws and regulations.
• Under the direction of the Executive Director and the Diocese HR Senior Director, conducts internal investigations upon receiving legitimate complaints or allegations of misconduct involving employees. Apprises Executive Director, HR Senior Director, and other appropriate individuals of investigation results and may offer recommendations when necessary.
• Supervises and provides support, guidance, and assistance to the HR Associate and Executive Assistant.
• Conduct regular personnel file audits to ensure compliance with Diocesan, local, state, and federal regulations including (but not limited to) AHCA, APD, and VR. 
• Create and coordinate training sessions/workshops/programs related to HR functions for Magnify staff. Makes presentations as needed.
• Works with Directors in developing, updating, and standardizing job descriptions for all Magnify positions.
• Oversees the full recruitment life cycle, including job postings, screening, interviewing, and onboarding processes. 
• Collaborate with Directors to understand staffing needs and ensure timely and effective hiring. 
• Oversees the Family Medical Leave (FMLA) process for Magnify Employees and ensures that staff follows policies and procedures.
• Helps maintain the Payroll and HR database specifically for Magnify by ensuring the accuracy of the system, prepares, tabulates, and analyzes regular or on-demand reports. Contributes to the HR team effort by updating information on current employees and inactive/terminated employees. Collects data for demographic research when requested by management.
• In collaboration with senior management, manages the compensation adjustment process for Magnify. This includes keeping supervisors apprised of requirements for annual adjustments on behalf of their direct reports, overseeing adjustments to ensure compliance with appropriate salary ranges, and notifying employees of increases.
• Responds to inquiries from management and employees with regard to proper personnel policies and procedures, benefit plans, salary guidelines, job descriptions, performance evaluations, recruiting, hiring, FMLA, FLSA, and workers' compensation.
• Oversees performance management program and training of supervisors’ appropriate methods for documentation and addressing performance evaluations and concerns.
• Manages workers' compensation cases for Magnify and related inquiries in collaboration with the Diocesan HR Office. 
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing professional networks, and participating in professional societies.
• Maintains confidentiality in all areas of responsibility as required.
• Develops, monitors, and makes recommendations for employee retention strategies, including conducting exit interviews, analyzing data trends, informing key staff about findings, and making recommendations based on those insights.
• Executes independent judgment in areas of assigned responsibility. 
• Manages within assigned areas of responsibility. 
• Conduct all essential functions in accordance with established policies and procedures. 
• Contributes to the development and refinement of team work practices.
• Other duties as assigned.

JOB SCOPE:  

Position encounters varied work situations with moderate complexity, operating from established procedures and the planning and execution of new initiatives. Operates with little supervision and executes independent judgment and management in assigned areas of responsibility. May supervise other employees, volunteers, or vendors. Position maintains files containing sensitive and confidential documents.

SPECIFIC JOB SKILLS:  

• Strong office and productivity software.
• Strong time management and prioritization.
• Ability to follow directions communicated synchronously (in person or over digital communications) and asynchronously (posted notices, emails, etc.)
• Ability to give directions synchronously and asynchronously.
• Ability to communicate both in person and digitally or in writing.
• Ability to work collaboratively in a team, as well as independently, and to adapt to feedback.
• Ability to provide feedback to others in a constructive and positive way.
• Problem-solving skills and the ability to take responsibility for challenges encountered by oneself and others.
• Entrepreneurial and agile spirit.
• Proficient in recruitment processes, including sourcing, interviewing, and onboarding.
• Understanding of employment laws and regulations at local, state, and federal levels.
• Proficient in using HRIS to manage employee data and generate relevant reports. 
• Ability to align HR strategies with organizational goals and contribute to the overall success of the organization.
• Leadership, and the ability to provide guidance and support to others with and without direct supervisory authority.

CATHOLIC FAITH:

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION AND/OR EXPERIENCE:  

• Bachelor’s degree Human Resources or Business Administration or relevant combination of education/experience required. 
• 5+ Years of progressive experience in human resource administration.
• Professional HR Certification is a plus.

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is required to lift up to 50 pounds, stand, walk, talk, feel, sit, grasp, hear and perform repetitive motions of the hands/wrists. 

WORKING ENVIRONMENT: 

Work is performed mainly in an office setting. 

The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions