Opening Date: 3/18/2025

Closing Date: 4/1/2025

Job Title: Office Support Coordinator/Loan Administrator

Salary/Wage: $17.56-$22.04/hr

Tribal Level:

Location: Lincoln City

Classification: Non Exempt, Full Time

Job Posting Number: 3130423

POSITION SUMMARY

The Siletz Tribal Business Corporation's (STBC) mission is to serve the Confederated Tribes of Siletz Indians by identifying, attracting and supporting business growth and employment activities. The Office Coordinator/Loan administrator will administer the Siletz Revolving Credit Program and provide accounting, office, and administrative support to the enterprises and properties.

ILLUSTRATIVE CORE DUTIES AND RESPONSIBILITIES

Accounting Duties

• Performs Accounts Receivable.
• Reconciles daily POS RV sales and prepares report for recording in the accounting system.
• Prepares deposit paperwork and deposits at the financial institution.
• Photocopies check and bank deposit receipt for files.
• Create and code Accounts Payable check requests
• The Office Coordinator/Loan Administrator receives and documents client payments, including leases, rents, STRCP payments and other receivables.
• Reviews check requests for accuracy and timeliness, obtains necessary signatures and sends to CTSI for processing.
• Assists, as necessary, with year-end close and preparations for auditors.
• Reconciles petty cash monthly.
• Coordinate with Accounting for any customer or vendor changes

Performs all aspects of Siletz Tribal Revolving Credit Program (STRCP) as Loan Administrator.

• Submits monthly credit file to Transunion.
• Obtains Transunion File for loan applicants; resolves disputes.
• Prepares loan documents for STRCP Board Meetings; processes loans after STRCP Board approval.
• Schedules and supports STRCP meetings, takes and prepares minutes for the STRCP Board.
• Maintains keys and restricts access to protected accounting and STRCP loan information.

Office Administration

• Coordinates office coverage for breaks, lunches and vacations.
• Prepares correspondence, copying, and faxing.
• Maintains Emergency Preparedness supplies.

Other

• Backup to the assistant to the executive director and the administrative assistant.
• Assists management with general tasks.
• Maintains inventory for STBC, enterprises and properties.
• Maintains insurance with review and coordination of the Executive Director/CEO.

KNOWLEDGE, SKILLS AND ABILITIES

The following is a list of some of the core knowledge, skills and abilities for successful performance in the position:

• Must also be able to work a flexible work schedule, including evenings, weekends and holidays.
• Must possess a valid driver’s license, and vehicle insurance.
• Must be sensitive to the diversity of Siletz and other Indian cultures.
• Knowledge of Siletz Tribal law, and other applicable business commercial laws and regulations, and of the benefits and limitations of Tribal sovereignty.
• General knowledge of Confederated Tribes of Siletz Indians’ culture and history.

EDUCATION

• High School Diploma or GED (Associate’s degree with course work in business or finance preferred), or equivalent experience in business or accounting activities

QUALIFICATIONS

• Two (2) years clerical experience
• Two (2) years exposure working with/in general accounting cycle functions
• Use ten-key and other office equipment
• Read and understand financial reports
• Occasionally, work evenings and weekends. Outstanding communication and interpersonal skills
• Excellent organization and time management skills
• Multi-tasking aptitude
• Proactive problem solver