CHILDREN’S MINISTRY ADMINISTRATOR (CENTRAL)

REPORTS TO: CHILDREN’S MINISTRY PASTOR

RELATES CLOSELY WITH: CHILDREN’S MINISTRY TEAMS, CHILDREN’S SERVE TEAMS, CAMPUS STAFF TEAMS

CLASSIFICATION: FULL-TIME/HOURLY (SUN-THUR)

SALARY RANGE: $50K - $65K NON-EXEMPT

WestGate Church, a non-denominational, multi-congregational church situated in one of the most diverse and influential regions of the world—the Silicon Valley—is seeking an energetic, skilled Children’s Ministry Administrator to support the Children’s Ministries across all campuses. This full-time role (Sunday - Thursday) may require occasional work on Fridays and Saturdays as well as evening hours, providing exceptional ministry-related administrative assistance to the children’s staff and church body.

PERSONAL QUALIFICATIONS

• Passionate Jesus follower, actively learning and living the way of Jesus: loving God, neighbor, and one another.
• Understanding of and alignment with WestGate's theology, vision, and values, using them as a filter for decisions.
• Embodiment of staff values: Holy, Humble, Hungry, (People-)Smart. 
• Exemplification of essential competencies: oversight, strategy, team leadership, self-leadership, chemistry, communication, execution, stewardship, formation, proficiency.  
• Commitment to continual growth: spiritual, personal, professional; invests in the growth of others. 
• Demonstrates strong chemistry, connecting well with people as a relational team player.

PROFESSIONAL QUALIFICATIONS

• Minimum of 2 years of administrative experience.  
• Positive, professional, self-starter with the ability to organize and prioritize responsibilities and projects with minimal direction. 
• Maintains a high level of confidentiality, handling situations with discretion, diplomacy, and tact. 
• Exhibits personal and professional discernment and discretion. 
• Ability to multitask and manage multiple projects simultaneously with excellent time management and attention to detail. 
• Highly organized with the capability to execute logistics for large-scale projects overseen by the Children’s Ministry Pastor.  
• Proficient in Google Workspace (Docs, Sheets, Slides, Drive) for collaboration and document management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for effective document creation, data analysis, and presentations.
• Superior communication skills: written and verbal.

PRIMARY RESPONSIBILITIES

• Support Children’s Ministry Pastor as needed.
• Partnering with the Children's Ministry teams to support thorough planning and implementation of all things children's. 
• Track, order and maintain Office supplies for Children’s offices.
• Order children's church curriculum and ensure curriculum is distributed timely to each director.
• Maintain Children’s Ministry events calendar and resource reservations.
• Input all children’s ministry programs, events, and meetings on the church calendar.
• Communicate important information and reminders to Children’s staff.
• Maintain and update all workflows for Children’s Ministry.
• Coordination and onboarding of Children’s Ministry serve team. 
• Coordinate parent/child dedications.
• Work with the administrative team to manage and update church databases. 
• Ensure adequate publicity of children’s events. Prepare and distribute monthly newsletter for the children's church using MailChimp. 
• Create & manage all Children’s event registrations.
• Assist in the preparation and implementation of ministry events and activities, including KidzCamp.
• Support Children's team during children's events & Holiday Services. 
• Communicate with and track Children’s Ministry volunteers
• Manage miscellaneous administrative tasks such as making signs, nametags, labels, and sign in sheets for children’s ministry programs and events.
• Maintain proper accounting and reporting of credit card use.
• Other duties as assigned. 

PRIMARY LEADERSHIP COMPONENTS

Scale: (1) Low - (4) High

Motivational Leadership - “I lead through platform” - 1

Inspire action through platform leadership and motivational speaking

Strategic Leadership - “I lead through systems” - 5

Advance our mission through data, planning, execution, and reporting

Directional Leadership - “I lead through vision” - 2

Ensure progress by defining goals, key objectives and providing guidance

Relational Leadership - “I lead through connection” - 4

Foster growth and well-being through personalized connection and care

Team Leadership - “I lead through team” - 2

Build team by recruiting, training, scheduling, and celebrating contributors

BENEFITS (FULL-TIME)

• Paid vacation, holidays, medical and sick days
• Provide medical, dental, vision and mileage reimbursements
• Support for mental/emotional/spiritual/physical health through various partnerships
• Further educational learning opportunities (conferences, seminars, cohorts & seminary)
• Matching retirement savings benefits

LEGAL NOTICES - PHYSICAL DEMANDS

• Stand for extended periods.
• Perform walking, bending, twisting, and kneeling.
• Navigate stairs.
• Demonstrate finger and hand dexterity for computer, instrument, and tool operation.
• Possess specific vision abilities, including close, distance, color, and peripheral vision, with the ability to adjust focus.
• Lift and carry up to 20 pounds with or without assistance.

LEGAL NOTICES - WORK CONDITIONS

• Operate in a professional office or church environment with standard equipment like computers, printers, filing cabinets, and telephones.
• Lead in settings with various equipment, cables, stage lights, loud sounds, and visual stimuli.
• Work typically occurs Sunday-Thursday, with occasional Fridays, Saturdays, or evenings as needed.

This job description is not designed to cover or comprehensively list all possible duties, activities, or responsibilities. These requirements may change at any time. Acceptance of this position constitutes the employee’s understanding of the requirements, essential functions, and duties of the position.