Description
The candidate will support the President/CEO and other Executive leadership as needed. The individual must be results-oriented and have the ability to effectively prioritize workflow.
Essential Functions as Executive Assistant:
- Perform all duties associated with supporting the office of the President & CEO to include calendar management and scheduling of meetings.
- Act as a confidential assistant to the President & CEO in all matters and maintain the highest degree of discretion and responsibility for handling confidential information.
- Serve on Freedom Bank Foundation and assist in planning events and distributing funds to approved charities.
- Gather documents to prepare for meetings using OnBoard (meeting agenda software).
- Coordinate travel arrangements for Executives.
- Assist Board Chair and Board Committee Chairs with meeting preparation, logistics and report distribution.
- Maintain attendance of board members at all meetings.
- Aggregate and maintain meeting minutes for Board, Executive, Corporate Governance, and other meetings as needed.
- Serve as back-up for managing distribution of press releases.
- Other duties as assigned.
Essential Functions as Corporate Secretary:
- Fulfilling Corporate Governance related matters.
- Take on special interest project on an as needed basis.
- Designated as point of contact for interactions with AST and primary contact for shareholders and broker inquiries related to stock issuances, exercise of options and related recordkeeping.
- Liaison for Federal and State Examiners & internal auditors and assist in the preparation and responses.
- Schedule proxy, annual report generation and annual meetings.
- Maintain director files and Annual Reg. O forms.
Requirements
- Minimum of 3 years of experience as an executive assistant.
- Excellent written communication skills.
- Excellent organizational skills.
- Excellent time management skills.
- Attention to detail to detail.
- Must be tech savvy and be proficient in Word, Excel, PowerPoint, and Adobe Acrobat.
- Knowledge of OnBoard (or other meeting software) a plus.
- Strong analytical and problem-solving skills.
- Dependable and flexible to work when there is a business need.
- Able to work in fast paced environment and handle frequent interruptions.