Church on the Move

Job Description

JOB TITLE

• Production Support & Tulsa Services Administrative Assistant

MUST DO

• Support the Production Director and Tulsa Services Director by ensuring administrative efficiency, organization, and leadership within the two environments.

RESPONSIBILITIES

Production Support

• Oversee production administrative duties, including receipts, scheduling, and managing the Production ticket system efficiently.
• Handle correspondence, prepare agendas, and track action items for the Production Director and team meetings.
• Track project timelines and deliverables for successful execution.
• Assist with purchasing, tracking, and maintaining and organizing inventory records for production equipment across locations. 
• Assist with purchasing of supplies and consumables.
• Monitor spending to ensure alignment with approved budgets.
• Prepare regular updates, budget reports, and capital expenditure proposals for leadership as needed.

Tulsa Services

• Support the Tulsa Services department with administrative operations, including, but not limited to, copyrights, Rock, project management, emails, scheduling, and event coordination. 
• Manage the lyrics database and weekly lyric needs.
• Attend meetings, take notes, and ensure key information is communicated to the appropriate people. 
• Ensure Worship projects are organized and completed on schedule.
• Oversee budgets, ensuring all receipts and records are up to date.
• Oversee onboarding for volunteers and contractors.

REQUIREMENTS

• Excellent time management, administrative, and interpersonal skills.
• Ability to organize and execute a wide variety of tasks 
• Love for efficient systems and an ability to build them 
• Ability to see the big picture while maintaining the ability to pivot quickly 

WORK SCHEDULE

• 40 hours, Monday – Friday