Senior Home Companions, a fast-growing and dynamic organization based in Indianapolis, is looking for an organized and detail-oriented Office Administrator to manage the daily operations at our Headquarters office located on the north side. In this role, you will be a key player in supporting our team by coordinating administrative tasks, optimizing workflows, and maintaining a welcoming and efficient workspace. If you excel in a fast-paced environment and are passionate about fostering a positive, inclusive culture, you might be the perfect fit for us!

With a people-centered approach, our company values excellence, integrity, and compassion, while also committing to professional growth. We offer an ideal environment for a motivated administrative professional to succeed and thrive.

JOB RESPONSIBILITIES:   

• Welcome all visitors at the front desk and provide outstanding hospitality. 
• Coordinate meetings including scheduling, reserving rooms, ordering food or snacks and other supplies.  Coordinate technology needs.  May provide tech support for company meetings. 
• Maintain the overall appearance of the office including the breakroom and ensure it is clean and stocked. Liaise with building management to coordinate repairs.
• Maintain common storage areas, keeping inventory and ordering supplies as needed. 
• Maintain company equipment such as printers, postage machine, and phones. Serve as administrator of company phone system.  Coordinate service with vendors as needed. 
• Ordering company lunches and birthday cakes as needed
• Coordinate office mailings as needed. 
• Coordinate team member traveling as needed.  Book flights, hotels, transportation and travel details 
• Assist job candidates with starting job applications at front desk
• Coordinate new hire activities including ordering business cards, preparing nametags, coordinate computer and phone set up and assist in preparing new hire gifts. 
• Prepare Orientation packets and gifts.  Assist in coordinating follow up orientation days. 
• Schedule and coordinate Interviews for recruiters as needed. 
• Assist in caregiver support including sending incentive and recognition gift cards, birthday and anniversary cards, updated expired documents, creating nametags, coordination of events and coordinating caregiver quarterly surveys 
• Other duties as assigned. 

BENEFITS

• Dental insurance
• Health insurance
• Health Savings Account
• Paid Holidays
• On-site gym
• Paid time off
• Referral program
• Vision insurance

 EDUCATION AND/OR EXPERIENCE: 

• High School Diploma or equivalent required. Some college a plus. 
• 1-3 years of administrative experience
• Experience with Microsoft Word, Excel and Google Suite.  Strong technical acumen. 

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Outstanding organization and planning skills with an exceptional attention to detail.
• Gifted in hospitality and ability to provide a welcoming and pleasing office environment.
• Excellent written and verbal communication skill
• Strong sense of professionalism, integrity and responsibility.  Performs with excellence in mind. 
• Ability to work with team members and executive leadership team and vendors.
• Demonstrated ability to follow through with assignments to completion and closed -loop communication.
• Ability to handle sensitive and confidential information with discretion.
• Great prioritization skills and a proven track record of effectively managing work flow to complete tasks timely.
• Ability to work independently, make sound decisions and solve problems.
• Ability to work in the office Monday thru Friday, 8:00 am – 5:00 pm

PHYSICAL DEMANDS: The physical demands described here are representative of those an individual must meet to successfully perform the essential functions of this job. We will make reasonable accommodations to enable individuals with disabilities to perform these functions:

• Ability to sit for extended periods of time and to move intermittently throughout the workday
• Strong sensory skills, such as good eyesight, good hearing, and dexterity
• Good speaking and listening skills
• Ability to lift and carry up to 40 lbs   
• Ability to perform focused work with close attention