The Payroll and Benefits Administrator is responsible for managing the organization's payroll process and employee benefits programs. This role ensures accurate and timely payroll processing, compliance with labor laws and tax regulations, and the effective administration of benefits such as health insurance, retirement plans, and leave policies. The Payroll and Benefits Administrator reports to the HR Manager and works closely with the Finance Team to maintain accurate records, resolve payroll discrepancies, and assist employees with benefits-related inquiries.

Payroll Administration

· Process weekly payroll for employees utilizing Paylocity payroll software.

· Ensure compliance with federal, state, and local payroll tax regulations.

· Maintain payroll records, including wages, deductions, bonuses, and overtime. 

· Handle payroll adjustments such as wage garnishments, benefits deductions, and tax withholdings. 

· Generate payroll reports and ensure accurate recordkeeping.

· Address payroll discrepancies and employee concerns regarding pay.

Benefits Administration

· Manage employee benefits programs, including health insurance, retirement plans, disability, and wellness initiatives. 

· Enroll new employees in benefits programs and process changes during open enrollment. 

· Communicate benefits options and eligibility to employees. 

· Coordinate with benefits providers and resolve employee issues related to benefits. 

· Ensure compliance with benefits-related regulations such as COBRA, FMLA, and ACA. 

Compliance & Recordkeeping

· Maintain up-to-date knowledge of payroll laws, tax regulations, and benefits compliance requirements. 

· Prepare and file payroll tax documents, including W-2s and 1099s. 

· Ensure compliance with labor laws, wage and hour regulations, and company policies. 

· Keep accurate and confidential payroll and benefits records. 

Employee Support & Reporting

· Provide guidance to employees regarding payroll and benefits inquiries. 

· Assist in audits related to payroll, benefits, and compliance. 

· Collaborate with HR and finance teams on budgeting and reporting. 

· Analyze payroll and benefits data to support organizational decision-making.

QUALIFICATIONS & SKILLS

· Bachelor’s degree in Human Resources, Business Administration or related field (preferred)

· Experience in payroll processing and benefits administration.

· Proficiency in Paylocity payroll software (preferred) or similar payroll/HRIS systems.

· Strong understanding of tax laws, labor laws, and benefits compliance.

· Excellent attention to detail, analytical skills, and confidentiality.

· Strong communication and problem-solving abilities.

· SHRM/HRCI certification preferred