JOB SUMMARY

The ACLU-VA Accounting  Manager works across our organization to ensure our internal finance processes are efficient and easy to use, all our financial data is accurate and up-to-date, and all our teams have top-notch budget support. The Accounting Manager must be a creative systems-thinker who loves searching for root reasons and causes for problems, sees puzzles as an opportunity to rearrange pieces for maximum impact, and finds satisfaction in working with others to transform something strong into something superb. A valued and integral part of our operations team, the Accounting Manager works hand in hand with leadership to ensure excellence in our financial operations. 

RESPONSIBILITIES

Accounting & Financial Management

• Lead the day-to-day financial needs of the organization, performing essential financial functions such as maintaining bank accounts,  preparing invoices and deposits, and managing AP and AR entries in accounting software each month to include collecting, coding, and processing all expenditures and other revenues using independent judgment;
• Maintain a high level of discretion regarding the ACLU of Virginia expenditures and revenue ;
• Coordinate revenue sharing with National ACLU;
• Collaborate with the development team to prepare the reconciliation of donations and manage the finance side of the annual revenue reconciliation process with National ACLU;
• Manage staff credit cards, check requests, and reimbursement processes, ensuring accurate recordkeeping and timely disbursement of payments;
• Work with the Director of Finance & Administration and external accounting partner to ensure the monthly investment reconciliations, budget projections, union projection analysis in connection with labor relations and contract negotiations, and proper general ledger entries are recorded and participate in the quarterly review of transactions;
• Help prepare the annual budget in conjunction with the Director of Finance & Administration and other senior leaders using a high level of discretion when analyzing and reporting past and present data ;
• Track all expenditures in accordance with the budget, including grant expenditures; provide reports and facilitate regular meetings, in conjunction with the Director of Finance & Administration, with each team to discuss budget variance and forecasting; 
• Maintain confidential information regarding donors and grant restrictions;
• Support department directors in understanding and owning their budgets and respond promptly to their questions with a high level of discretion;
• Collaborate with the Director of Finance & Administration to ensure compliance with internal financial policies, and local, state, and federal regulations and laws, including timely completion of reports and forms for the National ACLU and State of Virginia such as lobbying reports, charitable organization renewals, and corporation commission reports;
• Ensure compliance with separation of processes between the 501(c)(3) and 501(c)(4) entities;
• May directly supervise the administrative specialist position by exercising independent judgment and overseeing the assignment and direction of tasks and projects;
• Manage end of calendar year income tax reporting requirements, ensuring the timely distribution of accurate 1099 forms;
• Assist in the preparation of financial documents and records for the audit firm during the annual audit process;
• Create intricate financial reporting templates 
• Work with the Director of Finance & Administration and other confidential employees to enhance Boards’ ability to fulfill their fiduciary responsibilities;
• Identify opportunities for improvement as the organization grows and implement solutions from start to finish using a high level of independent judgment and confidentiality;
• In collaboration with the Director of Finance and Chief Operating Officer create standards, training, and procedures to ensure staff adherence to ACLU-VA internal controls and finance policies while providing regular coaching across teams to meet 100% compliance; 
• Serve on the Employer Bargaining Committee as the primary Finance leader assessing CBA costs, attending bargaining planning meetings, and assessing the overall economics of the labor relations; and 
• Coordinate other financial duties as needed and assigned.  

MINIMUM REQUIREMENTS

• Knowledge of generally accepted accounting principles and procedures and their application to basic accounting.
• Experience operating in a fast-paced and/or high-volume accounting environment.
• Possess the ability to maintain confidential information.
• Three to five years of experience performing full life-cycle transactions.
• Experience analyzing financial information to draw conclusions.
• Ability to execute actions based on independent judgments;
• Experience exercising discretion and confidentiality with sensitive information.
• Proficiency with office technology and information systems, including online communications, word processing, spreadsheets, and accounting software (NetSuite or similar ERP system).
• Willingness and ability to work beyond the normal workday, on weekends, and/or more than 40 hours a week as necessary.
• Willingness and ability to travel throughout Virginia, and occasionally to other states for conferences and training as needed.
• A commitment to the mission and values of the ACLU of Virginia, to racial justice and civil rights issues, and an understanding that these issues are central to the overall protection of civil liberties.
• A commitment to diversity, equity, and inclusion, to refrain from unlawful discrimination and to comply fully with all applicable laws; a personal approach that values the individual and respects differences of race, ethnicity and national origin, age, gender, sexual orientation, gender identity, religion, ability and socio-economic circumstance, and able to work with diverse individuals within the organization and broader community.

ESSENTIAL SKILLS & ABILITIES

• Exceptional organizational skills and a systems-oriented working style that allows identification of problems as opportunities to generate solutions that will have an impact tomorrow and long-term.
• Ability to translate financial concepts clearly to folks less familiar with them, in written and verbal formats.
• Ability to regularly and easily jump from task to task, prioritize, stay organized, and complete assignments under tough deadlines in an occasionally stressful environment.
• Detail orientated with the ability to catch numerical errors others may have missed.
• Flexibility and willingness to learn new tools, technology, and resources.
• Strong interpersonal skills with the ability to work inclusively across lines of difference in a variety of settings.
• Excellent judgment, especially when dealing with sensitive issues/situations.
• Strong verbal and written communication skills, with the ability to communicate complex processes in a clear and concise manner.

DESIRABLE EXPERIENCE, SKILLS & ABILITIES

• Advanced ERP accounting system and Excel experience. 

SALARY RANGE: The salary range for this position is $69,870 to $95,000. Starting salary up to the midpoint of $82,435. To preserve the opportunity for advancement, we do not typically hire above the midpoint of the range. In addition, we offer excellent benefits including paid time off, generous paid holidays, a 401k plan with employer contribution, flexible spending account, paid medical, dental, and vision insurance, 50% employer-paid dependent medical coverage, life insurance, wi-fi stipend, wellness stipend, student loan assistance, annual sick leave, short-term and long-term disability insurance, and professional development allowances. 

Due to COVID-19 and our desire to keep our employees safe, our organization is currently following a long-term hybrid work policy. All ACLU-VA staff must reside within the Commonwealth of Virginia or within a 150-mile radius of our downtown Richmond office. This position will require a presence in the downtown Richmond office. All ACLU-VA staff members must reside within Virginia or within a 150-mile radius of our downtown Richmond office.

DISCLAIMER: Nothing in this job description restricts the Executive Director or Chief Operating Officer’s right to assign other duties or responsibilities to this job at any time based on the needs of the organization.

The ACLU of Virginia is an equal opportunity employer. We strongly encourage applications from Black, Indigenous, and other people of color, immigrants, people with disabilities, bi-or multi-lingual (including Indigenous languages) speakers, multi-cultural individuals, members of the LGBTQ community, those who have been formerly incarcerated or are currently under supervision, and other people from  underrepresented and historically marginalized groups. We seek to build a diverse team and an inclusive organizational culture. All qualified applicants who share our vision and who have a desire to contribute to our mission are encouraged to apply.