About Us:

Business Publications Corporation (BPC) is a premier media company dedicated to informing, connecting, and inspiring the Greater Des Moines business community. Through award-winning journalism and dynamic events, we foster meaningful conversations and professional growth opportunities. Our events celebrate leaders, ignite innovation, and strengthen business relationships.

As an Event Coordinator, you will play a crucial role in bringing these experiences to life, ensuring that each event runs seamlessly while maintaining BPC’s reputation for excellence.

Position Overview:
The Event Coordinator is responsible for planning and executing in-person and virtual events that engage, educate, and inspire the Greater Des Moines business community. Reporting to the Senior Director of Events, this role is responsible for event logistics, vendor coordination, sponsorship fulfillment, project management and on-site execution.

We’re looking for a highly organized, action-oriented professional who thrives in fast-paced environments without contributing to stressful situations. You are naturally collaborative, can navigate sophisticated situations with ease, and bring structure and polish to semi-unstructured settings.

This position requires someone who takes initiative, prioritizes effectively, and ensures outstanding experiences for our partners, sponsors, and attendees.

Key Responsibilities:

• Project Management, Event Planning & Execution
  • Lead planning, coordination, and on-site operations for BPC events.
  • Maintain detailed timelines, project plans, and checklists to ensure seamless execution.
  • Identify potential event challenges, troubleshoot in real time, and proactively problem-solve.
• Vendor & Venue Management
  • Source and manage relationships with venues, caterers, A/V teams, and other vendors.
  • Negotiate contracts, ensuring quality service and cost efficiency.
• Attendee & Client Experience
  • Manage registration, ticketing, and event communications to ensure a smooth guest experience.
  • Serve as the primary point of contact at events, troubleshooting issues as needed.
• Sponsorship & Stakeholder Coordination
  • Collaborate with the sales team and sponsors to ensure fulfillment of branding, activations, and promotional commitments.
  • Build and maintain relationships with key customers, internal teams, and external partners.
• Marketing & Communications Support
  • Work with editorial and marketing teams to promote events across multiple platforms.
  • Assist with event branding, layout planning, and promotional materials.
• Budget & Process Optimization
  • Track event expenses, process invoices, and maintain accurate records.
  • Continuously refine and improve event planning processes.

  Must-Have Qualifications:

• Experience: 3+ years in event planning, project management, marketing, or a related field (media, publishing, hospitality industry preferred).
• Project Management & Organization: Ability to manage multiple events simultaneously at various stages of planning.
• Detail-Oriented & Deadline-Driven: Proven ability to handle complex logistics while meeting strict deadlines.
• Client & Stakeholder Engagement: Strong relationship management skills, with a focus on sponsor and attendee experience.
• Communication & Collaboration: Excellent written and verbal communication skills. Working cross-functionally with various internal and external stakeholders. 
• Problem-Solving & Adaptability: Quick decision-making in high-pressure situations. Able to change course and priorities to adapt to changing situations. 
• Tech-Savvy: Proficiency with event management software, registration platforms, and virtual event tools.

Nice-to-Have Qualifications:

• Creative & Design Experience: Familiarity with event branding, layout planning, and promotional material design.
• Marketing & Content Coordination: Experience with social media and email marketing for events.
• Data & Analytics: Ability to analyze event performance and attendee engagement data.
• Education: Bachelor’s degree in Event Management, Marketing, Communications, or a related field preferred.

Why Join BPC?

• Be part of a dynamic, mission-driven company that connects and celebrates business leaders.
• Work with a highly collaborative and supportive team.
• Enjoy the challenge of executing high-impact, high-profile events.
• Competitive salary and benefits package.