Office Support Specialist

Alexandria, MN

As an Office Support Specialist, you be the “face” of Widseth creating a friendly atmosphere for clients and guests. This position will serve as an administrative support for multiple departments.  

Your focus will be on: 

· Perform general office administrative support for various departments including handling of correspondence, filing, reports preparation, databases, client contact information, office errands and document archiving.

· Assist with coordination of client and staff meetings (on-site and off-site) ensuring presentation materials are available, technology arrangements, refreshments and assisting with meeting notes as requested.

· Perform general reception support for various departments including answering company phone lines and routing calls, meet and greet clients and guests presenting a professional image, sort and distribute incoming and outgoing mail, and ensure reception area are organized and welcoming to clients and guests.

· Assist Project Managers with general project administrative duties such as: project set-up, tracking and reporting, timesheet management, invoice work, tracking design and drawing documentation, assisting with project amendments and project closing.

· Preparation of company productivity reports.

· Oversee the daily operations of the office copy/work room ensuring equipment is user ready, ordering stock or submitting service calls. Maintain and order office supplies to meet day-to-day needs.

· Teamwork and good communication are important to internal and external clients. 

To be considered for this position you’ll need to meet the minimum qualifications: 

· Proven work experience in a similar role.

· Prior assistance to project management is a plus.

· Customer service focus both internally and externally.

· Solid written and verbal communication skills.

· Hands on experience with office equipment (phone systems, fax machines, printers).

· Requires proficiency with MS Office Suite.

· Demonstrated excellent organizational and prioritization skills.

· Flexibility and adaptable to changing work direction.

· Willingness and ability to work extended hours as needed.

Widseth provides competitive compensation based on relevant experience and background, discretionary annual profit-sharing bonuses, health insurance, health savings accounts, flex benefits, life insurance, short-term disability, long-term disability, dental and vision paid time off, paid holidays and opportunities for professional development and continuing education. 

Recognized by Prairie Business Magazine as one of the 50 Best Places to Work, consider joining the hard working, fun, collaborative, and supportive environment at Widseth where every day we strive to enable our core purpose: Create Value. Inspire Greatness.

EOE/AA