We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing vendor bills, maintaining accurate records, and ensuring timely payments while resolving discrepancies and maintaining compliance with company policies. This role requires strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment. Experience with NetSuite is highly advantageous and will provide a strong foundation for future growth opportunities within the company.

Job Responsibilities:

• Review and input all vendor bills into the system, investigating and resolving any discrepancies.
• Record all credit card receipts in the system and attach them to the designated Box folder. If the receipt is tied to a purchase order (PO), process it accordingly.
• Respond to all vendor payment inquiries via email or phone. If unable to resolve the issue independently, escalate to the Finance Director.
• Complete any assigned tasks in NetSuite (NS) related to PO billing or other inquiries.
• Regularly review and resolve the Open PO listing to keep it current.
• Verify entries and compare system reports to balances to ensure accurate processing.
• Analyze invoice and expense reports, record entries, and charge expenses to the appropriate accounts and departments.
• Record credit card receipts and complete the initial step of reconciling them to general ledger (GL) accounts.
• Process check deposits when the Accounting Assistant is unavailable.
• Support vendor payment processing by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving discrepancies related to POs, contracts, invoices, or payment documentation (currently handled by the Finance Director).
• Assist with issuing stop-payments or purchase order amendments as needed (currently handled by the Finance Manager).
• Accomplishes accounting and organization mission by completing related results as needed.

Education and Experience:

• Bachelor's degree in Accounting, Finance or a related field 
• 3+ years of experience in accounts payable or general accounting 
• Strong understanding of accounting principles and financial regulations 
• Proficiency in accounting software (NetSuite preferred)
• Excellent verbal and written communication skills
• Strong detail orientation
• Ability to work at a fast pace and under pressure.
• Advanced customer service skills.