What you will do:

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Human Resources Information System

• HRIS administration: Maintains the HRIS system with current information; updates team member files, as needed; assures data integrity. Makes recommendations to improve the HRIS system / administration of HRIS system.
• Creates reports and dashboards

Recruitment and Onboarding:

• Assisting with the recruitment process, including sourcing candidates, creating and routing requisitions and offers for approval, performing background checks
• Conducting or helping with new employee orientation
• Managing the onboarding process for new employees, including preparing paperwork, scheduling orientations, and ensuring a smooth transition. 
• Assisting with career fairs or school events

Employee Relations:

• Serving as a point of contact for employees with HR-related questions and concerns. 
• Maintaining employee records, both hard and digital, ensuring accuracy and confidentiality. 
• Assisting with performance management and disciplinary action procedures. 

Benefits Administration:

• Administering employee health and welfare plans, including enrollments, changes, and terminations. 
• Acting as a liaison between employees and insurance providers. 
• Reconciling benefits statements. 

Training and Development:

• Coordinating training sessions and seminars. 
• Assisting with the development and implementation of training programs. 

Administrative Support:

• Scheduling meetings, interviews, and HR events. 
• Maintaining the HR department's agenda, calendar and ticketing system. 
• Preparing reports on general HR activity. 
• Performing other administrative tasks as assigned. 

Compliance:

• Ensuring compliance with relevant HR policies and procedures. 
• Maintaining accurate and up-to-date employee records. 
• Staying informed about changes in employment laws and regulations. 

Other Duties:

• Backup payroll functions. 
• Assist with employee recognition events. 
• Assist with special projects as needed.

Confidentiality:

• Protects team member information by keeping in private and secure and in compliance with HIPAA and PIAA
• Team Recognition Process: Plays a crucial role in the reporting out of team member recognition. Manages the gift procurement and distribution processes. Also utilizes the HRIS to connect with team members and conduct spot surveys to get a pulse on the feelings of the organization. Is critical in facilitating team member engagement activities.
• Unemployment Administration: Manages the unemployment cases that occur; as well as, the management of the unemployment vendor, to ensure efficiency in processing claims.
• HR Communications & Reporting: Creates and supports the HR team to maintain and implement new slides, information and communications using the Virtual Board. May prepare internal employee communications regarding compensation, benefits, or company policies.
• Creates, compiles and maintains reports for the HR department. Migrates files from the shared drive into the HRIS.

POSITION QUALIFICATIONS:

Education: High School Graduate or General Education Degree (GED) required. 

Associate degree (two-year college or technical school) and HR Certifications preferred

Area of Study: Business, HR, Psychology, etc.

Certifications: PHR and/or SHRM-CP Preferred; Payroll Specialist Certification Preferred

Experience (yrs): 2 – 4 years of related human resources experience 

Computer Skills:

• Intermediate Computer Knowledge: Able to create, use, navigate and perform reports at an Intermediate level of proficiency with Microsoft Outlook, Word, Excel, PowerPoint and MS Teams.
• Experience utilizing and administering HRIS systems, experience with Paylocity a plus.

Judgement

• The ability to exercise judgment in employee issues by prioritizing tasks effectively, handling unexpected situations with composure and professionalism, and demonstrating good judgment in difficult or ambiguous situations. 
• Must be able to apply judgment through critical thinking, active listening, learning from colleagues, effective communication, taking ownership of results, and acting with utmost integrity.
• Ability to travel 5-10% as needed.

Aerzen USA Corp is an equal opportunity employer and selects employees based on skills and experience. Aerzen USA ensures that all persons are entitled to equal employment opportunity without regard to race, color, gender, gender identity, sexual orientation, pregnancy, age, national origin, religion, marital status, ancestry, disability, veteran’s status, and any other characteristic protected under applicable federal, state, or local laws. All employment decisions and actions are based on merit and made without regard to any characteristic protected by state, federal or local law. Aerzen is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact hr-usa@aerzen.com.