Summary/Objective:

The Medicaid and HUD Housing Biller is responsible for accurately preparing, submitting, and reconciling billing statements and claims for Medicaid HCBS services for assisted living (EBD waiver) and housing subsidies under HUD guidelines. This role ensures compliance with federal, state, and local regulations while maintaining accurate financial records and timely reimbursement.

Essential Functions:

Medicaid Billing:

· Prepare and submit Medicaid claims for eligible services provided to residents weekly.

· Monitor Medicaid billing regulations and updates to ensure ongoing compliance

· Track and resolve rejected or denied claims, coordinating with Administrators and case managers as needed. 

· Reconcile payments received from Medicaid and post them to appropriate accounts. 

· Maintain accurate and up to date billing records for audits and reporting. 

PACE Billing: 

· Prepare and submit PACE claims for eligible services provided to residents

· Monitor billing regulations

· Track and resolve rejected or denied claims

· Reconcile payments received from InstaMed and post them to appropriate accounts

· Maintain accurate and up to date billing record for audits and reporting in Yardi. 

HUD Housing Billing:

· Complete HUD vouchers and submit via Yardi and TRACS

· Communicate with property management teams and Compliance Manager regarding rent changes, tenant certifications, and interim adjustments. 

· Work with tenants and case managers to resolve discrepancies or billing concerns.

· Other duties as assigned

Work Environment:

· Sitting for long periods, standing and walking intermittently

· Using office equipment such as computer, mouse, keyboard, printer 

· Indoor office environment, temperature controlled.

Competencies:

· Understanding of discretion needed in handling confidential information

· Commitment to delivering a high level of service to internal customers, anticipating their needs and responding to their inquiries with an empathetic, professional and positive demeanor

· Ability to problem-solve within area of expertise and escalate immediately for assistance when needed for complex issues

· Attention to detail and commitment to immediately correcting errors when they are discovered

· Skilled at communicating clearly both verbally and in writing, including the ability to provide non-technical assistance in a simple, straightforward manner

· Possess strong organizational skills

· Exhibit patience and high ethical character even while dealing with difficult situations 

· Willingness and ability to exercise teamwork to successfully carry out the work of the organization in alignment with its values

Education and Experience:

· High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or related field preferred. 

· Two plus years of experience in Medicaid billing/HUD billing or a related area.

· Knowledge of Medicaid programs and HUD housing regulations

· Proficiency with billing software, Microsoft Excel, HER and housing management software (Yardi experience is a plus)

· Strong attention to detail and excellent organization skills

· Ability to manage multiple priorities and meet deadlines

· Excellent written and verbal communication skills. 

· Experience with TRACS preferred

Expected Hours of Work:

This role is considered full-time and works 40 hours per week.