The Staff Accountant is responsible for maintaining financial reports, gathering and analyzing information, providing audit and budget support and providing or supporting general accounting functions of the Finance department. 

Essential Duties and Responsibilities:

1. Monthly close duties, required analysis, and annual duties

• Prepare monthly journal entries ensuring accuracy and reasonableness in estimates
• Gather and analyze information from other departments
• Create reports and disseminate to appropriate parties
• Reconcile balance sheet accounts
• Assist with and prepares audit, budget and cost report
• Answer accounting and financial questions by researching and interpreting data
• Complies with all federal, state and accrediting regulatory standards

2. Service Contract duties

• Process standard purchase requests
• Maintain master spreadsheet of all organization contracts
• Manage contract renewals

3. Fixed Asset duties

• Reconcile monthly fixed asset and Construction In Progress (CIP) balance sheet account
• Prepare monthly journal entries for reclassifications and capitalization
• Understand capitalization versus expense theory
• Prepare year-end CIP and fixed asset reconciliations by asset life and category
• Update Asset Edge with annual additions/deletions and reconcile to the general ledger
• Perform audit of fixed assets annually

4. Non-Patient Accounts Receivable duties

• Prepare invoices and posts payments on account
• Reconcile non-patient A/R accounts to general ledger

5. Accounts Payable duties

• Enter and code invoices to Intacct accounting software
• Match supply chain invoices in Envi software system and import into Intacct; investigate and resolve discrepancies and issues
• Ensure invoices are approved and paid in a timely manner; ACH payments recorded prior to month end process
• Analyze AP data to identify potential missing invoices and Accounts Payable statistics
• Prepare monthly AP accrual entry
• Reconcile AP aging to the general ledger monthly
• Perform weekly AP vendor check run and patient refunds
• Answer and resolve vendor inquires
• Manage vendor files, including ACH payment details and W9 forms
• Process 1099s annually

6. Payroll duties

• Perform bi-weekly payroll processing for non-provider staff, semi-monthly payroll for providers
• Create and ensure proper coding of payroll import files from Paylocity to Intacct
• Create monthly Paid Time Off (PTO) liability reports and journal entries
• Reconcile vendor invoices for employee benefits
• Review and ensure proper wage and tax reporting
• Provide payroll detail reports to leaders

Education & Licensure: 

• Associate’s degree in Accounting or related field required; or 
• Bachelor’s degree in Accounting or related field preferred

Experience: 

• Minimum of three (3) years of experience in Accounting or related field preferred
• Payroll processing and payroll tax knowledge preferred

St. Croix Health has been a healing force in the St. Croix Valley for over 103 years. We are a purpose-driven organization with a dedicated team committed to serving our patients and communities throughout the St. Croix Valley. This commitment is rooted in our mission, vision and values. 

Mission:  We help people live healthier, happier, and longer lives.              

Vision:  To transform from quality sick care to quality well care that is sustainable and affordable. 

Values:  People Centered, Trust, Innovation, and Growth. 

Here at St. Croix Health we offer our employees with a robust benefits package that includes: 

• Health, vision and dental insurance
• 403b retirement program with employer match
• Paid time off
• Short-term disability, long-term disability and life insurance options
• Education reimbursement
• Employee assistance program (EAP)
• Wellbeing incentive program
• Free parking
• Employee prescription discount program

St. Croix Health is a not-for-profit healthcare system located in St. Croix Falls, WI dedicated to helping people live healthier, happier, and longer lives. St. Croix Health offers the services of 80+ providers and 20 specialties with five community clinics in Minnesota and Wisconsin all supported by a critical access hospital on the main campus in St. Croix Falls, just an hour northeast of Minneapolis/St. Paul. Nestled in the bluffs of the St. Croix River Valley, St. Croix Falls is the ideal place to work, live and play.