Job Title: Human Resources Administrator

Department: Finance and Administration

Reports To: Director of Finance and Administration

Location: On-Site

FLSA Status: Salary F/T Non-exempt

Pay Tier: 3

Compensation: $42,000-$45,000, depending on experience. Competitive benefits package including health insurance, dental insurance, voluntary supplemental benefits, 401(k), vacation, sick time, personal time, and paid holidays

Posted: May 1, 2025

Desired Start Date: ASAP

About the Hiring Process: Application will be open until position is filled. Priority consideration for applications turned in by June 1, 2025

Interview Process Includes: Application submission review, phone screen (only if qualified after application review), hiring manager interview, panel interview and reference checks (approximately a 4-6 week process)

Summary

The HR administrator provides human resources, administrative, and other assigned support functions for Trinity Repertory Company’s finance and administration department. Collaborating daily with all members of the department and in regular coordination with the Director of People and Culture. They will interact regularly with staff members, senior managers, and organizational leadership and will support recruiting, hiring, payroll, and benefits needs, among other staff culture events and tasks. The HR Administrator will handle all information and requests with confidentiality, discretion, sensitivity, and the urgency they require.

Essential Duties and Responsibilities include, but are not limited to, the following:

Recruiting & Hiring

• Support TRC employment searches, recruiting, and hiring as needed, including posting employment listings for open TRC positions to Paylocity, Artsearch, RI Community Board, and other relevant job boards.
• Schedule and conduct interviews, check references, and perform background checks.
• Draft formal offer letters and assist in making employment offers.

Onboarding & New Hire Administration

• Process new hire paperwork, including tax withholding and employment eligibility, in compliance with applicable laws and regulations.
• Conduct onboarding for new employees, covering salary and benefits administration, employee handbook review, and setup of email, phone numbers, and computer access, etc., in collaboration with IT. In communication with the hiring manager, ensure role-specific onboarding requirements are met.

Employee Records & Compliance

• Maintain accurate digital employee files and records.
• File workers’ compensation, unemployment claims, TDI, and long-term disability.
• Support Workers’ Compensation audits by preparing payroll and employee records.
• Assist with 5500 filings and prepare 401K census information for plan administration.

Benefits Administration & Payroll

• Coordinate open enrollment communications and ensure that employees make benefits selections within deadlines.
• Track, communicate, and set up employee benefit eligibility and other employment details, including advances, payments, time off accrual and usage, retirement benefits, and medical, vision, dental and other benefits eligibility.
• Collaborate with the Finance Coordinator to ensure weekly payroll is processed accurately and on time in Paylocity.
• Serve as the primary administrator for all payroll and benefits platforms.
• Act as the primary contact for communication with outside vendors who provide Trinity Rep with benefits services, including payroll, insurance, flexible spending accounts, and professional development services.
• Assist the staff accountant with payroll, benefits, and HR vendor payments as needed.
• Review and reconcile payroll and benefits-related items in the general ledger and other financial reports to support payroll and accounting functions.
• Assist with year-end payroll reporting, ensuring the accuracy of deductions, contributions, and required documentation such as W-2s and 1095 C, etc.

Performance Management & Employee Relations

• Administer the annual performance review process. Coordinate with the production team on seasonal staff contracts. Prepare and distribute annual compensation letters.
• Assist managers in developing performance improvement plans and staff performance coaching.
• Recommend new policies, procedures, and approaches to enhance workplace culture, operations, and overall efficiency for both management and staff.
• Serve as a primary contact for employee HR inquiries and concerns, including benefits, workers’ compensation, payroll and tax questions, and performance reviews.

Offboarding & Employee Transitions

• Coordinate the offboarding process, including administering COBRA, 401K, FSA, and other benefits, final pay closeout, and ensuring the return of all Trinity Rep property.
• Coordinate deactivation of email and other access with supervisors and IT.
• Coordinate and schedule exit interviews with appropriate interviewer.

Culture & Employee Engagement

• Contribute to building a positive company culture and supporting employee retention by working with the Director of People and Culture and other key staff members to coordinate staff-wide events, recognitions, meetings, training, and      communications.
• Collaborate with the Director of People and Culture on programming that promotes company culture and employee engagement. This can include but is not limited to: setting up and breaking down for events, spreading the word and encouraging staff participation, and other duties as needed.
• Maintain regular communication with the Director of People and Culture, including participating in standard meetings, as necessary.
• The HR administrator models collaboration and transparency company-wide.

General HR Support & Projects

• Provide administrative support for various HR projects assigned.
• The HR administrator handles all information and requests with confidentiality, discretion, sensitivity, and the urgency they require.
• Support TRC in fostering our core values of Company, Community, and Education and in our work to become an anti-racist institution.
• Perform other duties as assigned.

Supervisory Responsibilities

This is not a supervisory position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Required: At minimum, two years of college, one or more years of office experience and/or training; strong administrative, and organizational skills with exceptional attention to detail; or equivalent combination of education and experience. Direct HR experience preferred. Demonstrated ability to prioritize tasks, handle and follow through on competing assignments, understanding and respect for confidentiality of company and employee information, as well as a clear ability to meet deadlines.

Preferred: Experience in a nonprofit or arts organization. HR certification (PHR, SHRM-CP, etc.)

Language Skills

Fluency in English required. Ability to read, analyze, and interpret general periodicals, professional journals, and technical procedures. Ability to write reports and business correspondence. Ability to effectively present information and respond to managers, co-workers, volunteers, artists, and patrons in writing, by telephone, and through face-to-face conversation.

Reasoning Ability

High degree of integrity and professionalism. Ability to exercise discretion and good judgment, respecting confidential employee information and staff relationships. Exceptional organizational skills and the ability to identify priorities, develop strategies, manage multiple tasks at once, and keep track of and meet deadlines and goals. Strong problem-solving skills. Ability to collect and interpret data and information, establish facts, define problems, and draw reasonable conclusions.

Computer Skills

Proficiency with MS Office suite and internet software. Proficiency in Paylocity a plus. Training in internal systems including Paylocity, Accounting Seed, and PatronManager will be provided as necessary.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position for up to 75% of the time
• Must be able to move about inside an office space and theater spaces to access file cabinets, office machinery, converse with and greet patrons, etc.
• Must have the physical ability to regularly operate a computer and other office productivity machinery (i.e. photocopier, computer printer)
• Must have ability to read computer screens and print materials
• Must be able to ascend/descend stairs and move about multiple times daily to navigate theater
• The person in this position frequently communicates with staff, artists, board members, vendors, patrons, and other constituencies. Must be able to exchange information, discuss, express oneself, and communicate in a tactful manner
• Must be able to observe physical body language and non-verbal cues
• Must have the physical ability to move objects weighing up to 5 pounds for office functions and event set-up

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Trinity Rep is a collaborative work environment, and employees must be open and willing to collaborate across departments and teams
• Trinity Rep is on an active and ongoing journey to be an anti-racist organization, advancing anti-racist policies and practices, and fostering and sustaining a culture that values community, social justice, and equity
• When onsite, this position works in an open office setting. While occasional remote work is possible, this position requires a regular onsite presence
• This position does not require travel

Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable, and anti-racist environment. For information about Trinity Rep’s commitment to antiracism, please visit www.trinityrep.com/antiracism.

ABOUT TRINITY REPERTORY COMPANY

Rhode Island’s Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally-stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep’s productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation’s theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program – one of the leading programs for actor and director training in the world.

Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work, and has embarked on a robust planning process to develop and implement a bold new vision for theater making, education, and community engagement, founded on the principles of genuine equity and antiracism.

Located in downtown Providence, Trinity Rep has long been a driving force behind the creativity that fuels and defines the region. Typically employing over 250 artists, educators, and administrators, the organization generates nearly $21 million in direct and indirect economic activity annually. It is one of 76 theaters nationwide with membership in LORT (the League of Resident Theaters), the organization representing America’s leading professional theater companies.

Learn more at www.trinityrep.com/about/.

ABOUT THE COMMUNITY

Ranked #1 in Travel + Leisure Magazine’s 2014 America’s Favorite Cities Survey, praised by Architectural Digest as “The country’s best small city,” and named America’s Coolest City by GQ Magazine in 2015, Providence is the capital and most populous city in Rhode Island. Founded in 1636, it is one of the oldest cities in the United States and the third-largest city in the New England region after Boston and Worcester. Providence has a city population of 180,609 and is part of the Providence metropolitan area with an estimated population of 1,622,520. The region is considered part of the Greater Boston combined statistical area, the sixth largest in the country, with over eight million residents.

Once nicknamed the “Beehive of Industry,” Providence has rebranded itself as the “Creative Capital” to emphasize its educational resources (Brown University, Rhode Island School of Design, Providence College, Rhode Island College, Roger Williams University, and Johnson & Wales University) and arts community. Over the last twenty years, much of Providence has undergone a true civic renaissance, as political leaders and residents have propelled the city into an exciting place to work and live. City streets are packed with boutiques, hotels, renovated lofts, excellent restaurants, and art spaces.

In addition to being the home of Trinity Repertory Company, Providence has a remarkable arts and culture community that includes nationally renowned community arts center, AS220; the Rhode Island Philharmonic Orchestra; RISD Museum; Providence Athenaeum; Festival Ballet; and WaterFire. Providence is also home to several performing arts centers such as the Veterans Memorial Auditorium and the Providence Performing Arts Center, as well as a number of smaller theaters. The city’s music scene, centered on artist-run spaces, is well known in underground music circles.

The restaurant scene in Providence is second to none and a source of immense pride for residents, as the city has been consistently recognized as a top city for food. Because of Rhode Island’s proximity to the ocean, many restaurants, grocery stores, and farmer’s markets boast food sourced from the state itself, giving real meaning to the phrase “farm-to-table” dining. From bakeries and coffee shops, to bars and food trucks, there is no shortage of fun, excellent, cutting-edge dining in the city.