Administrative Assistant Position Summary

Supports the overall business plan and strategic direction of the organization by providing high-level administrative support to various departments. This role assists in organizing, coordinating, and tracking key initiatives and day-to-day operations to enhance organizational effectiveness. Responsibilities include supporting communication, scheduling, document management, training coordination, and operational workflows, with occasional involvement in special projects, research, and implementation efforts.

How We Take Care of our Administrative Assistants

Competitive, market-based compensation and benefits that include:

• Health, dental, vision insurance + ancillary choices as well 
• Teladoc services (provided at no cost)
• $50,000 Life insurance (provided at no cost)
• Employee Assistance Program (provided at no cost)
• 401K retirement + company match
• Short- & long-term disability
• 15 days paid vacation
• 8 Paid Holidays
• 40 paid volunteer hours
• Bereavement time off
• Quarterly company events

Administrative Assistant Essential Functions

• Models and holds others accountable to the Barnes culture and acts as a coach and mentor for others in the organization.
• Become familiar with all operations positions within the organization to help support and guide as needed.
• Research and identify areas of improvement and develop plans for change, advancement, and uniform SOPs.
• Leads project to effectively improve GP and/or support the overall company rock(s).
• Outlines the tasks involved in the project and delegates accordingly.
• Acts as a liaison between company, customers, and vendors.
• Communicates and collaborates with stakeholders to provide training and information required to implement solutions, programs, and systems.
• Tracks and reports on operating results to ensure consistent growth and progress towards achieving organizational goals and communicates them appropriately.
• Assist with operations recruiting and onboarding and communicates areas of improvement as needed.
• Maintains calendars for executives by planning and scheduling business meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.
• Assists and supports leaders in preparing for meetings, including providing perspective and other beneficial input, preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
• Prepares and disseminates communication on behalf of executives; and records and distributes records
• of meetings as appropriate.
• Plans, coordinates, organizes, and helps at various company meetings, events, and celebrations.
• Responds quickly and professionally to customer inquiries, resolves customer concerns, or directs them to the appropriate person.
• Handles administrative inquiries and questions quickly and efficiently.
• Prepares agendas and schedules for meetings.
• Other related duties as assigned.

Administrative Assistant Minimum Qualifications

• An BS/BA degree in Business Administration, Computer Science, Engineering, a related field, or equivalent experience preferred
• Three years of related experience preferred; healthcare experience preferred.

Working Conditions

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional travel possible.
• Must be able to lift up to 15 pounds at times.

The Barnes Difference

For those looking for a workplace that is as compassionate with its staff as it is with its patients – Barnes Healthcare has what you are looking for. Providing unparalleled service since 1909, we do not just offer you a job; we welcome you into a family committed to outstanding care, community spirit, and meaningful impact. Our history exists simply because of the people committed to delivering on our driving purpose - We Take Care of People. ™

A Legacy of Caring - Join forces with a healthcare pioneer! Experience how we have earned the trust of countless families through over a century of unwavering dedication to nurturing health and happiness.

A Culture of Empathy - Dive into an environment where patients' wellness journeys shape our business. Your empathy and insights are valued, heard, and pivotal in crafting holistic care experiences.

Community Engagement - Engage with local endeavors, enrich lives, and witness firsthand the difference you make every day. We provide 40 hours of volunteer time off to allow you to get involved with our communities in a personal way. Our commitment to our communities has led to raising over $800,000 for those we serve since 2009.

Daily Fulfillment – Your experience will be much more than a paycheck. It is the gratification of knowing your work profoundly improves lives, contributing to delivering compassionate care for those we serve.

Exceptional Teamwork – Your purpose is shared with a group of passionate, talented, and supportive colleagues who work together to deliver a transformative impact and legendary customer service. You will find a second family here.

Deep Roots – Become a part of a fourth-generation family business whose success has always been measured by the number of lives we impact and not by the earnings of outside shareholders.

Ready for a career that nourishes your soul as you nurture others? Your opportunity is here, with a family that cherishes your ambitions as much as you do. Step into your role at Barnes Healthcare. Apply now and join with us as we continue our history of doing what we do best – We Take Care of People. ™