Company Overview

VDA is an award-winning Experiential Event Design Agency based in Somerville, MA. Since 1985, we’ve partnered with clients nationwide to deliver exceptional event experiences including meetings, conferences, activations, trade show exhibits, and themed environments. Recognized as one of the Top 100 Event Agencies by Event Marketer, VDA thrives on innovation, collaboration, and creativity.

Position Overview

VDA is seeking a detail-oriented Freelance Graphics Processor to support our Creative Team in preparation for late summer events. This is an entry-level, contract-based position ideal for individuals looking to gain hands-on experience in event graphics production.

Contract Duration: Week of July 21 – September 16
Weekly Hours: Approx. 15–30 hours/week (flexible, workload dependent)
Work Structure: Remote start; in-office required mid-August through September
Preferred Workdays: Tuesday–Thursday (negotiable)
Travel: Optional opportunity to travel out-of-state to assist with onsite graphics installation

Primary Responsibilities

• Use Adobe Illustrator to assist with file proofing and asset setup
   
• Conduct quality control checks on digital assets and physical prints
   
• Create proof packets using PowerPoint or Google Slides
   
• Prep final files for print production
   
• Generate basic graphics as needed
   
• Organize and catalog graphics for onsite installation
   
• Support onsite graphics management with the Lead Installer (if traveling)
   
• Lift and handle graphics materials (up to 30 lbs)
   

Additional Responsibilities

• Assist with rendering to produce accurate visuals for proofing and final allocations
   
• Follow rendering guidelines to meet visual and branding standards
   
• Collaborate closely with the Creative and Graphics teams for cross-checking and approvals
   

Training & Support

• Training will be provided to support rendering and program requirements
   
• Hands-on guidance from the Graphics Lead to ensure file and process standards are met
   

Required Skills & Tools

• Proficiency in Adobe Suite (especially Illustrator)
   
• Experience with Google Sheets / Google Slides
   
• Working knowledge of Microsoft PowerPoint
   
• Excellent attention to detail and communication skills
   

Preferred (Training Available)

• Vectorworks
   
• Lumion