The Alfond Youth & Community Center (AYCC) is seeking a highly organized and motivated Grant Writer & Project Assistant to join our team. In this role, you will play a key part in securing funding for our programs by researching, writing, and tracking grant applications, as well as assisting with donor management and event planning. This position offers a dynamic opportunity for someone with strong writing skills, administrative experience, and a passion for community impact to contribute meaningfully to the success and sustainability of AYCC’s mission. If you thrive in a collaborative environment and are ready to support a wide range of development activities, we encourage you to apply. 

ESSENTIAL FUNCTIONS:

Grant Writing & Assistance

• Research appropriate grant opportunities.
• Fulfill and complete grant application requirements and be successful in acquiring grant awards.
• Help develop program and project narratives as requested.
• Follow departmental methodology for implementation and tracking grant data, including outcomes. 
• Maintain integrity of grant awards by ensuring that grant requirements are met. 
• Work with Program Directors to ensure grant reports are accurate and submitted in a timely manner.  
• Work with Grants Team to assist with editing all grant submissions so that every proposal is reviewed by at least two team members.

Project Assistance

• Prepare and distribute communication & correspondence as requested such as “thank you” notes, invitations, AYCC updates, etc.  
• Run and prepare reports from the donor management system.
• Handle confidential and non-routine information.
• In collaboration with the Sr. Director, Philanthropy & Government Relations, research and identify prospective new donors and proactively initiate sponsorship and funding.
• Integral member of the special event team; Coordinate and schedule event planning meetings with identified event team.
• Assist in the planning and coordination of special events and special event budget management.
• Coordinate with the Volunteer Manager to secure volunteers to assist with mailings (stuffing, sealing, labelling, etc.) and events (registration, set-up, take-down, etc.).  
• Process invoices for payment in a timely manner; allocated to the correct department/fund.

  KNOWLEDGE/EDUCATION/CERTIFICATION:

• HS Diploma or equivalent required. A bachelor’s degree in a relevant field is preferred; must include heavy concentration in writing and communication skills.  

EXPERIENCE:

• Prior grant writing experience is preferred. 
• Minimum 1-2 years of administrative experience.
• Proven experience in writing internal & external communications. A writing sample may be required.
• Event planning & support experience preferable
• Strong computer skills in Microsoft Office required.

SKILLS & COMPETENCIES:

• High level of interpersonal and written/verbal communication skills.
• Strong organizational & follow-through skills.
• Ability to prioritize and plan work activities and use time efficiently. 
• Ability to meet deadlines.
• Strong attention to details.
• Ability to work independently and as part of a team.
• Demonstrate accuracy and thoroughness and monitor your own work to ensure quality.
• Critical thinking.
• Adapt to changes in the work environment, manages competing demands and can deal with frequent changes, delays, or unexpected events.
• Computer literacy – Word, Excel, databases, etc. with an ability to prepare & produce reports.
• Maintain confidentiality and handle sensitive and confidential situations. 

WORK SCEHDULE:

• Full-time at 40 hours per week; Monday through Friday; 8:00am to 4:00pm; occasional nights and weekends