Pay Range: $21.46-$24.15/hour

Monthly early morning availability required

POSITION SUMMARY:

This position supports the work of the SRYMCA, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Office Manager is a key member of the YMCA’s Association Services team, responsible for ensuring smooth day-to-day operations, supporting executive leadership, and serving as the primary administrative contact for Association Services. This role requires a highly organized, proactive, and detail-oriented professional who thrives in a mission-driven environment and is committed to upholding the YMCA’s core values of caring, honesty, respect, and responsibility.

The SRYMCA offers competitive benefits to all full-time staff including:

• Medical, Dental and Vision Coverage.
• Life Insurance (Paid 100% by the SRYMCA).
• Short and Long-Term Disability Insurance (Paid 100% by the SRYMCA).
• FREE association-wide family membership.
• 401(a) and 403(b) retirement accounts.
• All eligible employees receive the SRYMCA’s retirement contribution of 12% of their biweekly gross earnings.
• Discounts on childcare services, including summer camp.
• 20% discount on program classes for the employee and dependents (subject to availability during regular registration periods).
• 40% discount on childcare services and Day Camps (limited number of discounted slots may be available, depending on enrollments).

JOB PERKS:

• Competitive Pay: We believe in recognizing talent and dedication. Our compensation packages are designed to be competitive within the industry, rewarding your skills and experience.
• Community Impact: The chance to make a meaningful difference in the lives of individuals and families in your community.
• Free YMCA Membership: Enjoy unlimited access to all SRY facilities, encouraging you to lead a healthy and active life.
• Health and Wellness Programs: Participate in fitness classes, workshops, and wellness initiatives.
• Collaborative Environment: Work alongside a passionate team committed to promoting health & wellness both physically and spiritually.

ESSENTIAL FUNCTIONS:

Executive & Board Support

• Serve as the primary administrative contact for Association Services leadership.
• Manage BoardEffect, ensuring timely and accurate uploading of all Board and committee materials.
• Coordinate logistics for monthly Board and committee meetings, including scheduling, calendar management, room setup, and AV needs.
• Prepare and distribute agendas, meeting minutes, and correspondence for Board and committee members.
• Maintain accurate records of Board and committee rosters, terms, and attendance.

Office & Administrative Operations

• Oversee daily office operations, including supply management, inventory control, and vendor coordination.
• Maintain office equipment and coordinate repairs or replacements as needed.
• Answer and direct incoming calls; greet and assist visitors.
• Manage incoming and outgoing mail and packages.
• Maintain digital and physical filing systems in compliance with data retention and confidentiality policies.
• Draft, proofread, and format internal and external communications.
• Create professional presentations, reports, and other materials as requested.

Scheduling & Coordination

• Manage meeting and conference room calendars. 
• Organize and schedule meetings and appointments as needed.
• Support planning and logistics for biannual training workshops, staff events, and retreats.

Human Resources & Compliance Support

• Assist with onboarding and orientation for new Association staff.
• Maintain employee and volunteer records in accordance with YMCA policies.

Communication & Culture

• Serve as a liaison between departments to ensure smooth communication and workflow.
• Promote a welcoming and inclusive office culture aligned with YMCA values.
• Assist in the coordination of the YMCA event logistics.

• Bachelor’s degree, preferred.
• Minimum of 2 years of experience in an administrative, executive support, or project coordination role.
• Familiarity with BoardEffect is a plus.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High level of discretion and professionalism in handling sensitive information.
• Commitment to the mission and values of the YMCA.

The SRYMCA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, domestic violence victim status or any other characteristic protected by law.