This position is responsible for organizing and maintaining dealership records in an efficient manner enabling easy and quick retrieval. Delivering sensitive information to and from various dealerships and corporate departments, among other errands as required.  

ESSENTIAL DUTIES 

• Files/scans within appropriate file system all dealership forms, records, reports, correspondence, and other important material.  

• Reads/examines incoming material for accuracy and legibility, gets clarification, if necessary, classifies properly and files within appropriate file system.  

• Searches for and retrieves information contained in files as requested.  

• Keeps files current.  

• Keeps records of material removed from files.  

• Disposes of obsolete files in accordance with established retirement schedule or legal requirements.  

• Copies records as needed.  

• Proactively seek additional work and provide status updates to supervisor/manager.  

• Runs errands inside and outside the Bert Ogden organization in company vehicles.  

• Follows traffic laws and company policies regarding vehicle care and operation.  

• Assists with procuring items necessary for the office. 

• Maintains a professional appearance and neat work area.  

• Must complete all assigned tasks in a timely manner.  

• Must be able to follow all directives from supervisor.  

• Other duties as assigned.  

QUALIFICATIONS  

• Basic understanding of office applications, including MS Office (Word, Excel, Power Point, Outlook)  

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. 

• Ability to multitask efficiently and effectively.  

EDUCATION and/or EXPERIENCE 

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.   

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT  

• While performing the duties of this job, the employee is regularly required to talk or listen. The employee is regularly required to sit; use hands to finger, handle, or feel. 

• Duties are performed primarily at a desk in an office setting. Work includes frequent clerical and administrative responsibilities and interaction with managers and employees. 

• Prolonged periods of sitting. 

• Must be able to lift up to 20 pounds at times. 

• Occasional lifting, standing, crawling, reaching, use of stairs. 

• Occasional attendance at social gatherings. 

• Ability to travel occasionally. 

CERTIFICATES, LICENSES, REGISTRATIONS 

• Valid Texas Driver's License 

OTHER REQUIREMENTS  

• Pass Background Check  

• Pass Hair Follicle Drug Test  

• 21 Years-Old or Older  

EMPLOYMENT BENEFITS INCLUDE: 

• Paid Vacation and Holidays 

• 401(K)  

• Vision Insurance  

• Dental Insurance  

• Medical Insurance