Accountant, East Providence, RI
We are seeking a detail-oriented and highly organized Accountant to support accounting operations across three manufacturing facilities in Rhode Island, Maine, and Arizona. This role is responsible for a wide range of accounting tasks, including accounts payable/account receivable, preparing bank reconciliation statements, reconciling intercompany transactions, and managing. The accountant will also support capital expenditure reviews, maintain fixed asset records, participate in cash forecasting, and play a role in supporting compliance initiatives. Additional responsibilities include the accurate and timely processing of high-volume supplier invoices and managing customer receivables. A good understanding of accounting principles and attention to detail are essential for success in this role.
Responsibilities:
Accounts Payable
- Accurately process a high volume of vendor invoices annually.
- Match purchase orders, receiving documentation, and invoices to ensure completeness and accuracy.
- Collaborate with vendors, procurement, and receiving departments to resolve invoice discrepancies.
- Monitor the accounts payable aging report and ensure timely payment of vendor obligations.
- Maintain vendor master data and assist with year-end 1099 reporting.
- Reconcile monthly credit card statements and ensure proper coding and approval of charges.
Accounts Receivable
- Apply customer payments and reconcile AR subledger to the general ledger.
- Monitor accounts receivable aging and coordinate with Sales and Customer Service to follow up on overdue balances.
- Respond to customer inquiries related to billing, payment application, and account status.
- Support cash forecasting and provide analysis related to collections and customer payment trends.
General Accounting Support:
- Prepare accruals, journal entries, and account reconciliations to support monthly, quarterly, and year-end close processes.
- Perform intercompany reconciliations and resolve discrepancies across internal entities.
- Assist with internal and external audits by compiling and providing requested documentation.
- Identify opportunities for process improvements and implement changes to enhance efficiency and internal controls.
- Manage and monitor the capital expenditure process, including tracking project progress and ensuring proper asset classification.
- Prepare and complete bank reconciliations across multiple accounts.
- Run and maintain the TOC (Tracking of Components) file to monitor production part performance, quality metrics, and delivery timelines.
Administrative Support
- Scan, file, and organize accounting and administrative documents to ensure proper recordkeeping and easy retrieval.
- Monitor and maintain inventory of office supplies; coordinate reorders as needed to avoid shortages.
- Manage the front desk, serving as the first point of contact for visitors, receive incoming calls and sort incoming mail.
- Additional duties as assigned to support team operations.
Criteria For Success
- Bachelor's degree in accounting, Finance, or related field required.
- Must be considered a U.S. Persons eligible to work in the United States
- 2 to 3 years of experience in full-cycle Accounts Payable and Accounts Receivable, preferably within a multi-site manufacturing or industrial environment.
- Previous exposure to general accounting principles, including journal entries, accruals, and reconciliations.
- Strong working knowledge of ERP systems
- Proficient in Microsoft Excel, including functions such as VLOOKUP, pivot tables, and data analysis.
- Demonstrated accuracy and thoroughness in managing high volumes of financial transactions.
- Strong verbal and written communication skills; ability to communicate effectively with team members, vendors, and internal stakeholders.
- Proven ability to prioritize tasks, meet deadlines, and adapt to a fast-paced work environment.
- Possess a collaborative team-oriented mindset and personality with a hands-on can-do attitude.
Work Environment and Physical Demands:
- Primarily office-based with occasional interaction with the manufacturing floor.
- Standard business hours with occasional extended hours during the month-end and year-end close.
- Prolonged periods of sitting at a desk and working on a computer.
- Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
- Occasional lifting of files, accounting documents, or boxes up to 15–20 pounds.
- Requires ability to focus in an open office environment with normal noise levels and interruptions.