Accountant
East Providence, RI Finance & Administration
Job Type
Full-time
Description

 

Accountant, East Providence, RI 

We are seeking a detail-oriented and highly organized Accountant to support accounting operations across three manufacturing facilities in Rhode Island, Maine, and Arizona. This role is responsible for a wide range of accounting tasks, including accounts payable/account receivable, preparing bank reconciliation statements, reconciling intercompany transactions, and managing. The accountant will also support capital expenditure reviews, maintain fixed asset records, participate in cash forecasting, and play a role in supporting compliance initiatives. Additional responsibilities include the accurate and timely processing of high-volume supplier invoices and managing customer receivables. A good understanding of accounting principles and attention to detail are essential for success in this role.  

Responsibilities: 

Accounts Payable 

  • Accurately process a high volume of vendor invoices annually. 
  • Match purchase orders, receiving documentation, and invoices to ensure completeness and accuracy. 
  • Collaborate with vendors, procurement, and receiving departments to resolve invoice discrepancies. 
  • Monitor the accounts payable aging report and ensure timely payment of vendor obligations. 
  • Maintain vendor master data and assist with year-end 1099 reporting. 
  • Reconcile monthly credit card statements and ensure proper coding and approval of charges. 

Accounts Receivable 

  • Apply customer payments and reconcile AR subledger to the general ledger. 
  • Monitor accounts receivable aging and coordinate with Sales and Customer Service to follow up on overdue balances. 
  • Respond to customer inquiries related to billing, payment application, and account status. 
  • Support cash forecasting and provide analysis related to collections and customer payment trends. 

General Accounting Support: 

  • Prepare accruals, journal entries, and account reconciliations to support monthly, quarterly, and year-end close processes. 
  • Perform intercompany reconciliations and resolve discrepancies across internal entities. 
  • Assist with internal and external audits by compiling and providing requested documentation. 
  • Identify opportunities for process improvements and implement changes to enhance efficiency and internal controls. 
  • Manage and monitor the capital expenditure process, including tracking project progress and ensuring proper asset classification. 
  • Prepare and complete bank reconciliations across multiple accounts. 
  • Run and maintain the TOC (Tracking of Components) file to monitor production part performance, quality metrics, and delivery timelines. 

Administrative Support 

  • Scan, file, and organize accounting and administrative documents to ensure proper recordkeeping and easy retrieval. 
  • Monitor and maintain inventory of office supplies; coordinate reorders as needed to avoid shortages. 
  • Manage the front desk, serving as the first point of contact for visitors, receive incoming calls and sort incoming mail. 
  • Additional duties as assigned to support team operations. 
Requirements

 

Criteria For Success 

  • Bachelor's degree in accounting, Finance, or related field required
  • Must be considered a U.S. Persons eligible to work in the United States 
  • 2 to 3 years of experience in full-cycle Accounts Payable and Accounts Receivable, preferably within a multi-site manufacturing or industrial environment. 
  • Previous exposure to general accounting principles, including journal entries, accruals, and reconciliations. 
  • Strong working knowledge of ERP systems  
  • Proficient in Microsoft Excel, including functions such as VLOOKUP, pivot tables, and data analysis. 
  • Demonstrated accuracy and thoroughness in managing high volumes of financial transactions. 
  • Strong verbal and written communication skills; ability to communicate effectively with team members, vendors, and internal stakeholders. 
  • Proven ability to prioritize tasks, meet deadlines, and adapt to a fast-paced work environment. 
  • Possess a collaborative team-oriented mindset and personality with a hands-on can-do attitude. 

Work Environment and Physical Demands: 

  • Primarily office-based with occasional interaction with the manufacturing floor. 
  • Standard business hours with occasional extended hours during the month-end and year-end close. 
  • Prolonged periods of sitting at a desk and working on a computer. 
  • Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment. 
  • Occasional lifting of files, accounting documents, or boxes up to 15–20 pounds. 
  • Requires ability to focus in an open office environment with normal noise levels and interruptions.