POSITION SUMMARY

Under the direct supervision of the National Director of Quality Control, The Quality Control Administrator will be responsible for managing our inventory database, building inventory, repack and any other report needed during the operation, maintain packing materials inventory updated, updating costs of labor and materials in PTF ERP, updating repack calculator per item, verifying consistency of the information between grower packing list, PTF inventory and Vendors Inventories. The ideal candidate will have excellent analytical and communication skills. This is a demanding and fast-moving position that requires a proactive and positive thinker who can exercise good judgment, effective communication, and initiative.

ESSENTIAL RESPONSIBILITIES

• Maintain and update the inventory database, via enterprise resource planning (“ERP”) to ensure accurate and timely information for effective decision making.

• Sort and pull data daily from Smarterm to build reports of inventory, repack, forecast, etc.

• Communicate any critical inconsistencies that may negatively impact allocations inventory levels.

• Build comparison tables for packing materials, labor and storage costs.

• Update repack calculator per item.

• Maintain Labor and Materials costs updated in PFT system.

• Verify repack and materials invoice charges and subrogate for invoice approval.

• Support repacks and sales task in Smart Term or any other software implemented by the organization.

• Support with Work order creation.

• Perform other duties and projects as assigned.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties and projects as assigned.

CORE COMPETENCIES

• Attention to Detail

• Data Entry Proficiency

• Report Compilation

• Strong Judgement

• Communication Proficiency

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of education and experience that is likely to provide the required knowledge, skills, and abilities for this position will be considered. Typically, this includes: 

• Bachelor’s degree or foreign equivalent degree in Accounting, Engineering, Business Administration or an equivalent degree from an accredited institution, in a related field or equivalent years of experience.

• Minimum 1 years of direct or related experience with accounting, costing review or inventory maintenance.

• Minimum 2 years of direct or related experience in the produce industry.

• English speaker. Spanish is a plus.

Knowledge, Skills, and Abilities

The knowledge, skills, and abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This list is not exhaustive, and additional qualifications may be required depending on business needs.

• Knowledge of fresh fruit industry standards and processes.

• Proficient in Microsoft Office applications, databases, and computer skills.

• Statistical Analysis: Report and explain business processes that have a statistical significance to the company and fall outside acceptable standard deviations.

• Ability to fluidly work both independently and as a team.

• The ability to multi-task timely, confidently, and comfortably in a fast-paced environment.

• Assertive, friendly and a positive thinker.

• Excellent verbal and written communication skills across the organization.

• Excellent organizational skills and attention to detail.

• Ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Ability to use sound judgement to report data inconsistencies to management.

• Ability to work through conflict and effectively address issues.

• Ability to adapt and function effectively in a high-paced and at times stressful environment.

• Ability to prioritize effectively and work with a sense of urgency.

• Ability to read and interpret policies and procedures.

• Ability to work extended days and/or weekends.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job with or without accommodations.

• Office (95%) / Cold Storage (5%) – Onsite position

• Stress level for the position is low to moderate. High during peak season.

• Noise level in the office and cold storage is usually noise level low to moderate.

• Temperature in cold storage can be at 32F.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those an employee should possess to successfully perform the essential functions of this job with or without accommodations.

• Sustained frequent movement of the fingers, wrists, hands, elbows, and arms.

• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and focus.

• Prolonged periods of sitting at a desk, speaking on the phone, and working on a computer.

• Occasional periods of sustained standing and walking in cold storage environment.