Company Overview

EEG is a leading Event Management Company renowned for executing large-scale User Conferences, Sales Meetings, Customer/Partner Events, and designing bespoke Incentive Trips, among other high-profile events. With a proven track record of delivering impactful, high-end experiences, EEG empowers businesses to engage their teams, motivate top performers, and foster long-term relationships through world-class events. Whether orchestrating a global conference or a luxury incentive program, EEG combines strategic insight, precision, and creativity to ensure every event exceeds expectations and drives success.

Position Summary

The Associate Producer supports the planning and execution of live, virtual, and hybrid events. Working under the guidance of the Head of Production Operations, this role assists in coordinating production logistics, managing timelines and budgets, and ensuring seamless event delivery. This is an excellent opportunity for an early-career professional passionate about event production and eager to develop within a dynamic, collaborative environment.

In this role, the Associate Producer must reinforce EEG’s five core behaviors for success:

• Customer First: Prioritize customer needs and deliver exceptional service.
• Know Your Stuff: Demonstrate superior expertise in event logistics and leadership while encouraging continuous learning.
• Listen Carefully: Foster a culture of active listening and responsiveness to internal and external customers.
• Execute With Excellence: Drive a commitment to high-quality execution in all initiatives.
• Be The Caring EEG: Instill a sense of empathy and care in all interactions, both internally and externally.

Primary Responsibilities

• Assist in developing and maintaining production documents, including timelines, cue sheets, and show flows.
• Manage the production budget from planning to final reconciliation, including estimating, tracking, and controlling costs, ensuring projects are delivered on time and within budget while maintaining accurate financial records and identifying cost-saving opportunities.
• Coordinate with internal teams and external vendors to ensure timely delivery of assets and technical requirements.
• Support logistical planning, including site visits, venue walkthroughs, and technical rehearsals.
• Participate in client meetings, take detailed notes, and follow up on production-related action items.
• Aid in managing A/V orders, staging specifications, and virtual platform assets.
• Track budgets, manage invoices, and maintain organized records for each program.
• Support contract processing, including obtaining signatures and maintaining accurate documentation.
• Assist in onboarding freelance and vendor resources by coordinating necessary documentation and communication.
• Collaborate with internal teams and clients to contribute creative ideas that enhance production value and audience engagement.
• Help brainstorm and support the execution of visually impactful stage designs, presentation formats, and content delivery approaches.
• Maintain awareness of industry best practices and emerging technologies relevant to event production.

Competencies

• 1–3 years of experience in live or virtual event production, broadcast, or related fields.
• Familiarity with event production elements such as A/V, staging, and run-of-show planning.
• Highly organized with excellent attention to detail and a proactive attitude.
• Strong interpersonal and communication skills; able to collaborate across teams and with vendors.
• Comfortable working in a fast-paced environment with shifting priorities.
• Proficient in Microsoft Office and Google Workspace; working knowledge of project management tools is a plus.
• Willingness to travel domestically and internationally as needed (up to 50%).

Education and Experience

Required:

• Four-Year College degree
• 3-5 years of production experience
• Knowledge of AV and production workflows is a strong plus
• Ability to guide, motivate, and develop teams
• Computer skills - Microsoft Outlook, Word, Excel, PowerPoint, and Salesforce

Required Travel: This position requires travel up to 50%

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to contain a comprehensive listing of the activities, duties, or responsibilities required of the position; additional activities, duties, or responsibilities may be assigned.

Environment and Physical Demands: This position operates in a professional office environment, using standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The employee is frequently required to sit; stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl.

EEG is an equal opportunity employer and makes employment decisions on the basis of merit. Company policy prohibits unlawful discrimination.