HILLS Properties is seeking a motivated individual ready to launch their career in the dynamic field of land development. In this pivotal role within our land development department, you will support our COO and other Vice Presidents throughout the team. This entry-level position offers a wonderful opportunity to gain valuable experience and enhance your knowledge with a leading company in the industry.

Become part of our team and contribute to shaping the future of land development. If you are eager to learn and passionate about making an impact, we invite you to apply today!

Primary Essential Duties and Responsibilities:

• Provide direct administrative support to the COO, VP of Land Acquisition, VP of Construction Inside Operations, and their departmental associates.
• Assist in the preparation of reports, presentations, and various internal documents.
• Schedule and coordinate internal and external meetings, organizing materials for these meetings, which include drafting agendas, taking minutes, and following up on action items.
• Serve as a liaison between the COO and other departments, clients, and stakeholders as necessary.
• Monitor deadlines, projects, and key initiatives to keep the COO informed and ensure schedules are met.
• Uphold confidentiality and discretion when handling sensitive company information.
• Support operational processes, track key performance indicators (KPIs), and assist in the implementation of strategic initiatives.
• Create, organize, and maintain files and records to ensure all documents are current and easily accessible.
• Perform general office duties, such as filing, organizing documents, and managing incoming communications as required.
• Return calls for the COO and handles appropriate responses when necessary.
• Assist in evaluating the effectiveness of ongoing project performance by producing project-related reports and conducting research.
• Deliver and collect documents and other related items to job sites as needed.
• Execute other related duties as assigned.

Additional Responsibilities:

• Participate in cross-functional team support and step in temporarily during high-volume periods, vacations or leaves. 
•  Provide support to Contract specialists as needed for document control and organization, ensuring all contracts, RFI’s, Submittals, etc. are housed and managed in a standardized location and file structure format, as directed. 
• Assist in preparing, issuing and track change orders and variance purchase orders.
• Assist with uploading of contracts, change orders and other documents to DocuSign and Procore for execution and manage signature execution process Prepare, issue and track change orders and variance purchase orders. 

What We Offer You:

At HILLS we’re committed to attracting, advancing and empowering the next generation of leaders in our industry. We offer a competitive salary and comprehensive benefits package, including:

• Exceptional and Affordable Medical, Dental, and Vision insurance options
• Company Paid Holidays and Paid Time-Off
• 401(k) with a Generous Company Match (100% Match on the First 5% of Salary Deferred) which is automatically 100% vested
• Paid Parental Leave (After 12 Months of Service)
• Company Paid Life Insurance and Short-Term Disability
• Desirable Apartment Discount at our Luxury Community
• Career Designation Opportunities
• Exclusive Discounts Through HILLS Vitality Partners
• Wellness Initiative Program – HILLS HERO: Helping Empower Real Opportunities

Established in 1958 by Murray Guttman, HILLS Properties is a family-owned company headquartered in Cincinnati, Ohio. We recognize we would not be celebrating our achievements if it were not for our talented and devoted teams! HILLS is proud of accomplishing over 65 years of excellence and success, continuing to grow and add to our award-winning portfolio!

Take a moment and apply today! Internal candidates also encouraged to apply.

EOE/DFW/EHO

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to the individual's qualifications, experience, knowledge, skills and abilities, as well as physical work location within the state.

Required Qualifications, Skills and Competencies:

• Previous experience in an administrative, secretary or receptionist role, preferably supporting a senior executive 
• Excellent organizational and multitasking abilities
• Strong Written and verbal communication skills
• High proficiency in Microsoft Office suite 
• Ability to work independently and take initiative
• Exceptional discretion and professionalism
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Education, Experience, Licenses and Certifications Prerequisites:

• Notary Public Commission or willingness to obtain certification
• Valid driver’s license and insurable with HILLS Insurance carrier