Join the Team at Peterson’s Harley-Davidson South

Now Hiring: Office Bookkeeping & Administrative Assistant

Peterson’s Harley-Davidson South is seeking a detail-oriented, organized Office Bookkeeping & Administrative Assistant to support our dealership’s daily operations. This is a hands-on role combining bookkeeping, administrative support, customer service, and backup Tag & Title responsibilities. The ideal candidate will be comfortable working in a fast-paced retail/service environment, have strong accounting fundamentals, and be able to step into Tag & Title duties when needed to keep our sales and registration processes running smoothly.

Reports To

General Manager

Key Responsibilities

Bookkeeping & Financial Administration

• Maintain accounts payable and accounts receivable: invoice processing, vendor      payments, and collections.
• Process daily cash and credit card receipts; prepare deposits and reconcile tills.
• Post      sales, service, and parts transactions to the general ledger; maintain      accurate subsidiary ledgers.
• Reconcile      bank statements, credit card statements, and DMS/point-of-sale batches.
• Assist      with payroll processing and related tax filings (or coordinate with      payroll provider).
• Prepare      month-end journal entries and assist with month-end close and financial      reporting.
• Support      sales tax collection and reporting, ensuring compliance with local and      state requirements.
• Assist      with budgets, financial analysis, and special accounting projects as      needed.

Administrative & Office Support

• (When needed) Greet customers, answer phones, route calls and emails, and provide exceptional customer service.
• Maintain organized filing systems for contracts, invoices, titles, and dealership      records (physical and electronic).
• Manage      vendor relationships and order office and shop supplies.
• Coordinate      with sales, service, and parts departments to ensure paperwork and billing      issues are resolved.
• Schedule      appointments and assist with front office workflows to maintain a smooth      customer experience.

Tag & Title (Backup Responsibilities)

• Serve as backup for Tag & Title processing: prepare and submit      title/registration paperwork, temporary tags, transfers, lien      filings/releases, and other DMV-related documents.
• Communicate      with customers and state agencies on title status, registration renewals,      and title corrections.
• Ensure      accuracy and compliance with state DMV requirements and dealership      policies.
• Maintain      knowledge of e-title systems and Dealer Management System (DMS) title      modules.
• Willingness      to obtain any required state registration/title agent certification or DMV      credentials.

Qualifications & Skills

Required

• High      school diploma or equivalent. Associate degree in accounting, business, or      related field preferred.
• 2+      years bookkeeping/accounting experience; retail or dealership experience      strongly preferred.
• Strong      computer skills: Microsoft Excel (spreadsheets, formulas), Outlook, and      experience with accounting software (e.g., QuickBooks or similar).
• Excellent      attention to detail, organization, and the ability to prioritize multiple      tasks.
• Strong      interpersonal and customer service skills; professional phone manner.
• Ability      to handle confidential financial and personnel information with      discretion.
• Reliable,      punctual, and able to work a flexible schedule when business needs      require.

Preferred Experience

• Experience      with dealership DMS or CRM platforms (examples: CDK, Reynolds &      Reynolds, DealerTrack — familiarity with any is a plus).
• Prior      Tag & Title experience or experience working directly with DMV/state      motor vehicle agencies.
• Basic      understanding of sales tax, payroll, and retail accounting practices.

Working Conditions & Physical Demands

• Typical      retail/office environment with frequent interaction with customers and      team members.
• Some      light lifting (files, office supplies) and periods of standing or sitting      at a desk.
• Must      be able to occasionally work extended hours during peak business times or      month-end.

What We Offer

• Medical, Dental, and Vision benefits
• 401(k) plan with company matching up to 6%
• Employee discounts on Harley-Davidson gear, parts, and accessories
• A full-time schedule with a consistent workweek (Monday–Friday preferred)
• Long-term growth opportunities in a respected, family-owned dealership

Why Peterson’s?

At Peterson’s Harley-Davidson, you’re not just taking a job — you’re joining a legacy. For over 71 years, we’ve helped customers ride out with confidence and style, and we pride ourselves on our amazing team who make it all possible.

Ready to bring your skills to a team that values performance, precision, and passion? Apply now.