Position Summary:

In conjunction with the contracted third-party accounting firm, the Finance Coordinator/Operations Specialist is responsible for the oversight of Francis House’s financial operations. This position acts as an internal resource preparing necessary documentation, provides employee support regarding work-related financial transactions, and acts as an advisor to the Francis House Auxiliary regarding established accounting procedures. 

Essential Job Duties and Responsibilities (Additional duties may be assigned):

Third-party Accounting Support

· Accounts Payable

o Provides support by forwarding all Francis House bills to the third-party accountant to be entered into Bill.com for payment.

o In coordination with the Board Treasurer, may approve monthly invoices for payment.

o Writes manual checks on an as needed basis and provides detailed information to accountant for reconciliation purposes. 

· Accounts Receivable

o Prepares and sends deposit summaries to third party accountant, as needed.

o Maintains relationships with local hospitals and prepares quarterly resident invoices. 

· Credit Card Transactions

o Reviews employee credit card statements monthly.

o Reconciles with receipts and appropriate GL accounts in coordination with third-party accountant. 

· Annual Budget

o Assists with budget preparation for operating budget as well as Francis House Auxiliary. 

· Annual Audit

o Assists with preparing all financial information and reports for annual audit process. 

o Acts as Francis House internal contact, providing auditors with financial information. 

· Other

o Acts as the internal resource for third-party accountant, providing financial information, reporting, etc. as needed. 

Internal Accounting Support

· Assists with the documentation of all internal controls and guidelines for accounting transactions. 

· Resource to employees regarding internal financial procedures. 

· Presents financials to the Finance Committee on a bi-monthly basis. 

· Advises Francis House Auxiliary members regarding financial procedures.

· Responsible for the commercial insurance policies and annual renewals for Francis House, in coordination with third-party insurance agency. 

· Provides back-up to the Human Resources department with payroll, 401k and benefit administration on an as needed basis. 

Location:

This is an on-site position at Francis House located at 108 Michaels Ave. Syracuse, NY 13208

Education and Experience:

· Associate’s degree in accounting or related field. 

· Two to three years of experience as an Office Manager, Business Manager, or Bookkeeper required.

· Experience in not-for-profit organization preferred. 

· Proficiency with accounting software and financial management systems, QuickBooks preferred. 

· Previous payroll & benefits experience preferred, Paylocity experience preferred. 

Resident Care/Service Accountabilities:

· Support the organization’s mission, vision, and values.

· Demonstrate a commitment to Francis House's philosophy of care.

· Demonstrate a sensitivity to and understanding of death, dying, bereavement, ethical issues, and palliative care.

· Maintain the organization’s and client's confidentiality at all times.

Knowledge, Skills, and Abilities:

· Knowledge of relevant financial regulations and compliance standards.

· Experience in budget preparation and financial reporting.

· Ability to analyze financial data and prepare reports.

· Experience with financial audits and internal controls.

· Proficient with Microsoft Office software. 

· Excellent data skills and ability to use Excel functions; a strong understanding of formulas. 

· Excellent verbal and written communication skills.

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

· High level of accuracy and attention to detail.

· Strong analytical and problem-solving skills.

· Ability to prioritize and organize work in a multitasked environment.

· Must have the ability to act and perform exemplary work independently.

Specific Accountabilities: 

· Believes in and supports the Francis House mission, vision and values and supports its philosophy of care.

· Sensitive to the needs of those in palliative care.

· Maintains organizational and client confidentiality at all times.