This full-time, non-exempt position provides high-level administrative support to three attorneys in the Corporate and Tax Practice Groups in the Jackson office. The Legal Administrative Assistant (LAA) supports attorneys by managing calendars; preparing, editing, and formatting documents; maintaining client files; and facilitating timely internal and external communications. Key traits for success in this role include accuracy, sound judgment, responsiveness, and professionalism.

Essential Functions:

• Open, close, and maintain client files, keeping them organized and current, both in electronic and hard copy format.
• Format, edit, proofread, and revise all letters, memos, reports, and other documents.
• Maintain daily appointment calendar, schedule and coordinate meetings, and make travel arrangements.
• Facilitate meeting deadlines by proactively reviewing the calendar and providing timely reminders to attorneys.
• Enter attorney time in timekeeping software (Intapp Time) and coordinate monthly billing.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Transcribe dictation from attorneys.
• Regularly communicate with clients by email, phone, and in-person.

Qualifications:

• Previous legal administrative assistant/legal secretary experience specific to transactions, corporate law, and/or tax is desired.
• High school diploma or equivalent required; Bachelor's degree preferred.
• Willingness to embrace new technology and adapt to change.
• Proficiency with the MS Office Suite, especially Microsoft Word, Excel and PowerPoint. 
• Experience in or ability to quickly learn iManage document management system.
• Ability to multi-task and manage multiple deadlines in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills with careful attention to grammar, spelling, and punctuation.
• Excellent interpersonal and client service skills.