The Records Custodian / Records Management Technical Expert serves as the key technical lead and primary point of contact for all records management activities under the U.S. Trade and Development Agency’s Information Resource Center (IRC). This position ensures full compliance with federal records management laws, NARA regulations, and USTDA policies governing the creation, maintenance, and disposition of official records.

Responsibilities

• Act as the primary technical expert and liaison to the USTDA Records Management Officer (RMO) and National Archives and Records Administration (NARA).
   
• Oversee the entire lifecycle of USTDA’s Central Agency Files (CAF), including inventory, organization, classification, storage, and secure access.
   
• Develop, update, and enforce procedures for the retention, disposition, and archiving of agency records in accordance with approved records schedules.
   
• Manage electronic and paper records systems, ensuring integration with USTDA’s digital repositories and databases.
   
• Lead scanning, labeling, and indexing initiatives to maintain accurate metadata and efficient retrieval systems.
   
• Provide guidance and training to USTDA staff on recordkeeping procedures, electronic records management, and compliance best practices.
   
• Coordinate records transfer to NARA and oversee destruction or archiving in accordance with approved procedures.
   
• Support the Freedom of Information Act (FOIA) program by identifying and retrieving responsive records for disclosure review.
   
• Draft and maintain documentation, reports, and file management plans to support audit and compliance requirements.
   
• Oversee the data flow diagrams, system documentation, and records structure charts supporting agency records systems.

• Bachelor’s degree in Information Management, Library Science, Public Administration, or a related field.
   
• 8+ years of experience in records management, archives, or information governance within a federal agency or contractor environment.
   
• Demonstrated experience with NARA guidelines, FAR 4.7, and OMB/NARA directives (36 CFR, 1236, 1220 series).
   
• Familiarity with FOIA, FISMA, and related federal information laws.
   
• Strong knowledge of electronic recordkeeping systems, metadata standards, and data management software.
   
• Excellent written and oral communication skills.
   
• Certifications preferred: Certified Records Manager (CRM), Certified Information Professional (CIP), or NARA RM credentials.