Senior Accountant II - PBHS

Work Schedule: Monday – Friday, 8 – 5 pm 

Location: REMOTE

Description:

The Senior Accountant will support the Health Services federal contracting subsidiary with accounting-based activities by performing tasks related to general ledger transactions, Accounts Payable, Accounts Receivable (with invoice creation), processing of payroll, and project-specific financial analysis. The position’s main objective will be the timely, monthly creation and submission of invoices to the various customers where we have staffed resources for the month. They will also be able to provide support with project setup, planning, analysis, and closeout, and in large job cases, make entries to adjust that projects' WIP, especially once this position picks up some responsibilities related to Joint Ventures.

Major Duties:

Accounts Receivable

• Generates invoices for various customers based on timesheets from the previous month.
• Submits invoices via various systems. 
• Matching payments to invoice numbers. 
• At least monthly, prepare AR aging reports. Coordinates with the Project Manager to discuss any payments that are behind, and/or overdue.
• Strong Management of 3rd party vendors for billing/collections  

Project Administration

• Work with the Executive Leadership, Management, and Project Managers to prepare project reports and provide appropriate analysis.
• Payroll processing according to project costing.
• Track the status of the project ensuring execution and compliance.  
• Assist in financial aspects of project close-out. 
• Month-end review of each project's P&L

Accounts Payable  

• Prepare final statements at the end of the project and send them to subcontractors and suppliers for their review. 
• Analyze project accounting metrics and each project’s financial position monthly and escalate any issues as needed.  
• Manage vendor set ups by activating new and deactivating old. 
• Experience with 1099 teaming agreements is very helpful.
• Manage project status through activating new and deactivating old.  
• Performs other duties and accounting tasks as assigned. 

General Ledger:

• Journals – Typical journals throughout the month related to labor, cash movement, accruals, prepaids, and project WIPs.
• Account Reconciliation: Reconcile account balances, bank statements, and the general ledger. 
• Strategic Support: Assist management with financial forecasting, budget preparation, and other strategic initiatives.

• Bachelor’s degree in finance or accounting
• 3-5 years of experience in accounting
• Experience in staffing and federal contracting is helpful
• Knowledge in Microsoft Office applications. 
• ERP experience with QuickBooks/Unanet is very helpful.
• Strong analytical skills with complex billing situations
• Must possess great organization and attention-to-detail skills.
• Ability to work well under pressure in a fast-paced environment, across multiple companies within Prairie Band, LLC. 
• Demonstrated ability to manage deadlines. 
• Ability to establish and maintain a positive working relationship with all subcontractors, suppliers, and vendor representatives.   
• Ability to communicate clearly and professionally, both verbally and in writing, with all employees, contractors and customers.   

Physical Demands:  

• Physically mobile with reasonable accommodation
• Ability to sit for extended periods of time
• Ability to stand for extended periods of time
• Ability to read computer screens, email and talk on the phone
• Ability to bend, reach, kneel, twist and grip items while working at assigned desk area
• Ability to lift up to twenty-five (25) pounds

Additional Duties: 

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor. 

Indian Preference Exercised: 

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B). 

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