Healthcare Coordinator – Healthcare Department

Full-Time | Includes Nights and Weekends

Santa Marta is seeking a dedicated Staffing Coordinator to join our team in healthcare. This key position is responsible for coordinating and maintaining staffing schedules for our nursing departments — including Assisted Living, Memory Support, Skilled Nursing, and Rehabilitation — ensuring that our residents receive the highest level of care every day.

Responsibilities

• Develop and maintain daily, weekly, and monthly staffing schedules for all healthcare areas.

• Coordinate coverage for open shifts, call-ins, and vacation requests to ensure proper staffing at all times.

• Communicate promptly with nursing leadership and team members regarding schedule updates and changes.

• Monitor and track attendance, tardiness, and scheduling patterns; escalate concerns to department leaders as appropriate.

• Support onboarding for new nursing staff, ensuring accurate setup and integration into scheduling systems.

• Collaborate closely with supervisors to forecast staffing needs and assist with recruitment efforts when needed.

• Maintain accurate staffing records in compliance with community policies, labor laws, and regulatory requirements.

• Provide exceptional customer service to both staff and residents in all interactions.

• Participate in the on-call rotation for the Healthcare department.

• Utilize OnShift as the primary scheduling platform.

• Generate and review timecard reports to support payroll accuracy.

This job description is not intended to be all-inclusive. The employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Qualifications

• Previous scheduling or staffing experience in a healthcare environment strongly preferred.

• Experience with scheduling systems or HRIS platforms (e.g., Paylocity, Kronos) is a plus.

• Strong organizational, problem-solving, and communication skills.

• Ability to multitask, prioritize, and adapt within a fast-paced, team-oriented environment.

• Willingness to work nights and weekends as part of the full-time schedule.

• CNA certification required.

Why Join Santa Marta?

• Meaningful, mission-driven work serving residents in a faith-based community.

• A supportive and collaborative team culture.

• A comprehensive benefits package available to full-time associates.