Executive Assistant

Department: Executive
Reports To: CEO & Leadership Team
Classification: Full-Time, Exempt
Location: Remote (U.S. Based)

About Us

Conscious Discipline is a leader in social-emotional learning, supporting educators, families, and organizations with transformative practices that create safe, connected, and problem-solving environments. We are a mission-driven organization committed to fostering emotional intelligence, resilience, and compassionate leadership.

Position Summary

The Executive Assistant (EA) provides high-level, proactive administrative support to the Chief Executive Officer and members of the Leadership Team. This role is responsible for managing complex calendars across multiple time zones, coordinating communication and information flow, preparing executive-level materials, and maintaining a high level of professionalism and confidentiality. The ideal candidate excels in a fast-paced, mission-driven environment and brings exceptional organizational skills, communication ability, and technological proficiency.

This is a fully remote position, with a strong preference for candidates located in the Eastern Time Zone to support real-time collaboration with the leadership team.

Key Responsibilities

• Provide executive-level administrative support to the CEO and leadership team, including calendar management, scheduling, and prioritization of meetings and commitments.
• Manage incoming requests, correspondence, and communications on behalf of the CEO, ensuring timely and appropriate responses.
• Coordinate logistics for meetings, including agendas, materials, presentations, and follow-up actions.
• Prepare, proofread, and edit documents, reports, and presentations with accuracy and clarity.
• Maintain organized digital filing systems, records, and confidential documents using established office administration and recordkeeping procedures.
• Support project coordination, tracking deadlines, and ensuring follow-through on action items for multiple leadership stakeholders.
• Handle travel arrangements, event and in-person meeting coordination as needed.
• Serve as a liaison between leadership and internal/external partners, fostering strong communication and professionalism.
• Anticipate leadership team needs and proactively recommend ways to support efficiency and effectiveness.
• Perform other administrative duties as assigned.

Where You Shine

• Minimum of 5 years of experience providing administrative support to senior executives or C-suite leaders.
• Excellent verbal and written communication skills, with a polished professional presence.
• Exceptional organizational skills and strong attention to detail.
• Outstanding time management abilities with a proven track record of meeting deadlines.
• Ability to function well in a fast-paced and sometimes high-pressure environment.
• Extensive knowledge of general office administration, clerical procedures, and digital recordkeeping systems.
• Extremely proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or similar tools, with the ability to quickly learn new or updated systems.
• Comfortable working in a fully remote environment with limited supervision.

Preferred Qualifications

• Experience supporting multiple executives in a mission-driven, education-based, or nonprofit environment.
• Familiarity with project management tools and virtual collaboration tools (e.g., Teams, Zoom).
• Prior experience in a fast-paced or growth organization.

Key Competencies

• Professionalism and discretion
• Initiative and proactive problem-solving
• Adaptability in dynamic environments
• Strong relationship-building skills
• High degree of confidentiality and integrity