This is a temporary position that will last 6 months, working 40 hours per week remotely.

The Research department is seeking a Temp Collections & A/R Specialist to support sponsor-funded research activities. This role focuses on collections and accounts receivable tasks related to research sponsors (donors/funders), rather than standard corporate finance contacts. The specialist will manage follow-ups, reconciliation, and tracking of sponsor payments and commitments, while maintaining accurate records in spreadsheets and Excel. Experience with Creo is a plus.

ESSENTIAL JOB FUNCTION/COMPETENCIES 

Responsibilities include but are not limited to:

• Conduct proactive outreach to research sponsors regarding payment commitments, invoicing, and timelines.
• Track pledge statuses, payment schedules, and documentation of communications.
• Escalate delayed or unresolved items to the Research leadership per established protocols.
• Prepare and process invoices to sponsors according to funding agreements.
• Record receipts, reconcile accounts, and ensure accurate aging reports.
• Monitor A/R metrics (e.g., days outstanding, cash application accuracy) and provide weekly updates.
• Maintain structured spreadsheets and trackers for sponsor commitments, invoice status, and collections activities.
• Produce routine reports for Research leadership (e.g., weekly collections summaries, monthly A/R aging, variances).
• Support audit readiness with clean documentation and version control.
• Partner with Research team members to align invoicing with deliverables/milestones.
• Coordinate with Finance/AP as needed for cash application, GL coding, and reconciliation.
• Use Excel and spreadsheets for tracking, analysis, and reporting (pivot tables, lookups, filters).
• Work within Creo if/when applicable for documentation or integration (experience is a plus).
• Adhere to internal controls, confidentiality, and sponsor relationship standards.

KNOWLEDGE | SKILLS | ABILITIES

• Ability to function in a team-oriented environment, display strong analytical, investigative, interpersonal and organizational skills, pay high attention to detail with consistent follow-through and be able to productively manage high volumes of work.
• Proficiency skills with Microsoft Word and Excel.
• Excellent computer skills.
• Ability to deal compassionately, professionally, and courteously with patients, their families, physicians, and staff.

EDUCATION REQUIREMENTS

• High School Diploma or equivalent required.
• Associate's degree or higher in a related field (biology, psychology, nursing or healthcare) preferred.

EXPERIENCE REQUIREMENTS

• Previous healthcare experience strongly preferred.
• Previous Research Assistant experience preferred.