Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an Administrative Assistant­ for our Boca Raton, FL office. 

The starting salary/hourly rate for this position is $21.64, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible. 

Business hours for this non-exempt position are 9:00am. to 5:00pm, Monday through Friday. This position is fully in-office and does not offer a hybrid work option. The requirement will be discussed more during the interview process.

To be considered for this position, you MUST apply at:

https://recruiting.paylocity.com/recruiting/jobs/Apply/3768845/Kovitz-Shifrin-Nesbit/Administrative-Assistant---Law-Firm

Duties/Responsibilities:

· Answer and direct incoming phone calls in a prompt and professional manner.

· Provide owners with accurate payment options and assist with payment-related inquiries.

· Respond to owner questions, including requests for payment plans, and ensure appropriate follow-up.

· Process in-person payments, issue receipts, and maintain accurate payment records.

· Retrieve, open, and sort incoming mail; distribute items to the appropriate recipients.

· Prepare and print disbursement checks for attorneys.

· Perform general administrative duties, including scanning, mailing, filing, and document management.

· Coordinate, schedule, and organize monthly meetings for attorneys with current and prospective property managers.

· Perform other related duties as assigned to support office operations and attorney needs.

Required Skills/Abilities:

· Minimum of 2 years of administrative experience required.

· Legal administrative experience preferred but not required.

· Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.

· Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

· Ability to work independently with minimal supervision while also contributing effectively in a team-oriented environment.

· Excellent verbal and written communication skills.

· Strong attention to detail and accuracy in all work.

· Ability to maintain confidentiality and handle sensitive information appropriately.

· Professional demeanor with strong customer service skills when interacting with owners, clients, attorneys, and staff.