Job Title: AP/AR Support Specialist 

Department: Accounting 

Reports To: Senior Accounting Manager 

Employment Type: Full-Time, Hourly, Hybrid (2 days office, 3 days remote) 

Compensation: $24 to $26 per hour 

 About AccuSourceHR: AccuSourceHR™ workforce solutions is a full-service employment screening organization with headquarters in Phoenix, Arizona. Since its inception in 1999, AccuSourceHR™ has been committed to continuously promoting a balance between affording innovative technology resources and providing high-quality, consistent, US-based client care. This objective is reinforced with the belief every client is unique and deserves a customized program of quality background and drug screening solutions to meet their specific organizational goals. As a PBSA-accredited provider, AccuSourceHR™ strives to ensure every client is confident in their program and views our team as an extension of their organization’s human resources, security, and risk mitigation teams. AccuSourceHR™ is equally dedicated to fostering a positive employee experience ensuring our team members feel valued, supported, and empowered in their roles. Our company culture is built on collaboration, continuous learning, and commitment to excellence, which we believe directly enhances the quality of service we provide to our clients. 

Core Value Summary: As an AccuSourceHR staff member it is important that you embrace our company core values. 

• Customer Obsessed: We believe that if we provide a great product and create a great customer experience at a fair price, that every customer can be a customer for life. A core part of our DNA is to be obsessed with providing an outstanding customer experience every day. 
• Collaboration: We openly share ideas, skills, and experiences to solve problems, improve performance, and help team members. AccuSourceHR staff works together to make our business great; We create amazing customer experiences every time. 
• Innovation: We successfully implement new ideas that create value for our customers and stakeholders. Innovation starts with a new idea. It could be a plan for an improved product or service; It could be an updated method for streamlining our operations. 
• Passionate: We have intense enthusiasm and excitement for what we do for our customers, partners, and team members. Our passion for our work is often the difference between doing the work and doing the work exceptionally well. 
• Transparency: We share thoughts and opinions honestly and respectfully. Transparency promotes open communication and leads to forming healthy relationships by emphasizing being direct with people in our workplace. 
• Accountability: We show up and set out to accomplish the things we said we would do. We take personal responsibility for our work. We have trust in our teammates and know we can count on each other to get things done. Team members take responsibility for both their performance and business outcomes. 

Job Summary: 

The AP/AR Support Specialist provides daily support to the Accounts Payable and Accounts Receivable functions across multiple entities. This role assists with invoice entry, payment processing, billing, collections outreach, reconciliations, and resolving account issues. The specialist works closely with vendors, clients, and internal teams to ensure accuracy, timely follow-up, and compliance with company financial policies. Strong attention to detail, organization, and the ability to manage competing priorities are essential. 

Key Responsibilities: 

Accounts Payable (AP) 

• Process vendor invoices, ensuring proper coding, documentation, and approval routing. 
• Support weekly and monthly payment runs, including ACH, check, and virtual card payments. 
• Assist with vendor setup, W-9 collection, and maintaining accurate vendor records. 
• Research and resolve invoice discrepancies, duplicates, and payment inquiries. 

Accounts Receivable (AR) 

• Conduct collections outreach and follow-up on past-due invoices, documenting all activity. 
• Support client account reconciliations and assist Account Managers in resolving billing issues. 

General Accounting Support 

• Perform recurring reconciliations, including AP/AR aging reports and statement matching. 
• Support month-end close by preparing reconciliations, reports, and documentation. 
• Maintain accurate and organized financial records in accordance with company policies. 
• Assist with financial system updates, including QuickBooks Online, Bill.com/Divvy, ARCollect, and Looker data reviews. 
• Provide exceptional internal and external customer service, ensuring timely issue resolution. 

Education/Experience: 

• Associate’s degree or equivalent from a two-year college or technical school; or a minimum of 2 years’ experience in AP, AR, or general accounting experience. 
• Experience managing up to 1500 invoices per month and ensuring accuracy in GL accounts/classes coding 

Qualifications/Skills: The requirements listed below are representative of the knowledge, skills and/or abilities for this position. 

• Proficient in written and verbal communication. 
• Proficient in Microsoft Office Suite, QuickBooks, Bill.com, and other accounting systems 
• High level of accuracy, efficiency, detail, and accountability 
• Strong skills in using and understanding the flow of transactions in an integrated and automated accounting system.  
• ??Read, analyze and interpret business, professional, technical or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers and the public.? 
• Ability to maintain confidentiality and exercise extreme discretion.  
• Excellent problem-solving/judgment skills, and a high level of attention to detail and accuracy  
• Strong organizational skills  
• Ability to handle and prioritize multiple tasks and meet all deadlines  
• People-oriented and results-driven 
• Excellent active listening and presentation skills 
• During an in-person interview stage, candidate will be asked to complete a skills test to assess the above qualifications. 

Benefits:  

• Medical (with company contribution) 
• Dental (with company contribution) 
• Vision  
• Employer paid Life Insurance and Long-Term Disability 
• Short-Term Disability 
• 401(k) (with company match) 
• Paid holidays  
• Paid time off (PTO) 
• Sick Time 
• Pet insurance 

Physical Requirements: 

• Must have a dedicated and ergonomic workspace at home conducive to focused work. 
• Access to a stable and reliable high-speed internet connection. 
• Adequate lighting and minimal background noise to support professional video calls and meetings. 
• Ability to lift and carry up to 5 pounds occasionally, for tasks such as setting up a workstation or equipment. 
• The ability to work comfortably and effectively in a home environment that meets ergonomic standards, including proper seating and desk setup. 

Equal Employment Opportunity: 

AccuSourceHR, Inc, provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, pregnancy, gender identity, sexual orientation, status as a Vietnam-era, special disabled veteran or other veteran, or any other status or characteristic protected by applicable federal, state and/or local laws. 

AccuSourceHR, Inc. reserves the right to modify, interpret, or apply the job description as needed. This job description is for informational purposes only and should not be construed as an offer or guarantee of employment. 

Any offer of employment is conditional upon the successful completion of a background investigation and drug screening. 

By submitting your application for and/or accepting this position, you acknowledge and agree that, if selected, you will be required to electronically sign certain employment-related documents upon commencing your position. This may include, but is not limited to, the offer letter, employment agreement, and other necessary forms.  

This job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties and/or responsibilities that are required for this position that are not listed in this job description.