The Human Resources Manager is responsible for developing, implementing, and maintaining Fickett’s HR programs, policies, and compliance systems across all offices. This position oversees recruitment, onboarding, benefits administration, compliance, performance management, and employee relations to ensure alignment with company objectives and legal requirements.

The Human Resources Manager partners with leadership to drive consistent HR practices across offices, supports management in employee relations matters, and ensures compliance with federal, state, and local employment laws.

This employee is not responsible for managing people; their responsibilities are focused on managing processes at this time.

Essential Duties & Responsibilities

Recruitment, Selection & Hiring

• Oversee      the full recruitment process from job requisition through onboarding.
• Develop      and maintain job descriptions and ensure postings are accurate and up to      date.
• Manage      applicant tracking through Paylocity (ATS/HRIS).
• Conduct      structured interviews and coordinate with hiring managers.
• Oversee      pre-employment checks including references, background, and DMV      verification.
• Generate      and issue offer letters in accordance with company policy.
• Maintain      compliance with EEO and Affirmative Action requirements.

Onboarding & Record Keeping

• Manage      new hire onboarding, orientation, and first-day readiness.
• Ensure      completion of I-9 verification, W-4/state forms, and new hire reporting.
  • E-Verify
  • Background       Checks
• Oversee      proper setup of employee profiles within Paylocity and ensure timely HRIS      updates.
• Maintain      personnel files and ensure separation of confidential and medical      information.
• Ensure      compliance with all federal, state, and local posting and record retention      requirements.
• Maintain      state tax, unemployment, and disability registrations as required.

Employee Experience & HR Systems

• Oversee      HRIS functionality including recruiting, onboarding, and employee      self-service portals.
• Ensure      staff access to pay statements, tax documents, and benefit information.
• Track      employee certifications, licenses, and renewals for compliance.
• Support      managers in using HR dashboards for performance management.
• Manage      system permissions and SSO access to ensure data security.

Compensation & Classification

• Maintain      accurate FLSA classifications and ensure compliance with wage and hour      laws.
• Administer      pay change documentation and approvals.
• Manage      contractor compliance (1099 status verification).

Performance Management

• Coordinate      annual and semi-annual performance evaluations.
• Provide      tools and training to managers for conducting effective reviews.
• Track      and document performance improvement plans and corrective actions.
• Maintain      occurrence tracking systems and ensure consistency in policy enforcement.

Benefits Administration

• Oversee      enrollment, eligibility tracking, and employee communication for all      benefit programs.
• Maintain      plan documentation and required notices (SPD, COBRA, CHIP, Medicare Part      D).
• Administer      401(k), Section 125, and FSA/POP plans.
• Manage      paid time off (PTO, vacation, sick) tracking and policy alignment.
• Coordinate      workers’ compensation reporting, claims management, and compliance      documentation.
• Support      employee education and professional development initiatives.

Compliance, Health & Safety

• Maintain      OSHA logs (300, 300A, 301) and file annual reports as required.
• Report      work-related injuries, illnesses, and fatalities per OSHA regulations.
• Support      company safety program coordination and employee training documentation.
• Ensure      compliance with federal, state, and local labor regulations across all      offices.
• Oversee      employment agreements, handbook updates, and acknowledgment tracking.
• Manage      Harbor Compliance renewals, professional licensure tracking, and related      notifications.

Termination & Offboarding

• Conduct      structured exit interviews and analyze feedback for improvement.
• Manage      termination checklists, equipment collection, and system access      revocations.
• Ensure      timely COBRA notifications and benefit offboarding compliance.
• Support      communication and documentation related to employee separations.

Other Duties as Assigned

• Perform      additional responsibilities as directed by management.
• Flexibility      to support projects outside core responsibilities is expected of all      employees.

· Responsible for reviewing and approving documents and expenditures within authorized signing limits.

Required Qualifications

• Bachelor’s      degree in Human Resources, Business Administration, or related field; or      equivalent experience.
• Minimum      of 7 years of progressive HR experience, including recruiting, compliance,      and employee relations.
• Strong      knowledge of federal and state employment laws (EEO, FMLA, FLSA, OSHA,      COBRA, ADA, etc.).
• Experience      with HRIS/ATS systems (Paylocity preferred).
• Excellent      organizational, analytical, and communication skills.
• Demonstrated      ability to handle confidential information with discretion.
• Strong      attention to detail and commitment to process accuracy.

Preferred Qualifications

• Professional      certification (SHRM-CP, SHRM-SCP, or PHR).
• Experience      in engineering, construction, or technical services environments.
• Knowledge      of Affirmative Action Plans and multi-state compliance administration.

Work Environment & Physical Requirements

• Office-based      role with periodic travel to branch locations.
• Ability      to work extended hours during peak onboarding or audit cycles.
• Requires      regular use of computer and standard office equipment.
• Occasional      lifting of up to 25 lbs for file or equipment management.