Job Summary

The Used Car Assistant supports the Used Car Manager in the daily operations of the Used Car Department, with a primary focus on inventory management, vehicle flow, and administrative support. This role is essential to maintaining an organized, profitable, and efficient used vehicle operation while ensuring vehicles are market-ready and accurately represented.

Key Responsibilities

Inventory Management

• Assist in managing used vehicle inventory from acquisition through sale
   
• Track incoming and outgoing vehicles, ensuring accurate records in the DMS
   
• Monitor vehicle aging and assist with pricing updates and market adjustments
   
• Coordinate vehicle transfers between locations as needed
   
• Ensure titles, keys, and vehicle documentation are properly organized
   

Vehicle Merchandising & Readiness

• Coordinate reconditioning process with service, detailing, and vendors
   
• Track recon status and ensure vehicles are frontline-ready in a timely manner
   
• Assist with photo uploads, window stickers, and online listings
   
• Ensure vehicles are properly merchandised on the lot and online
   

Administrative Support

• Prepare and organize deal jackets and related paperwork
   
• Assist with inventory audits and compliance requirements
   
• Support the Used Car Manager with reports, logs, and data entry
   
• Maintain accurate pricing, descriptions, and vehicle information
   

Lot & Department Support

• Ensure the used car lot is organized, clean, and properly displayed
   
• Assist with vehicle movement for test drives, deliveries, and service
   
• Support sales staff with inventory questions and availability
   
• Perform other duties as assigned to support department efficiency

Qualifications

• High school diploma or equivalent required
   
• Prior automotive, inventory, or administrative experience preferred
   
• Strong organizational and time-management skills
   
• Attention to detail and ability to manage multiple tasks
   
• Basic computer skills; experience with dealership DMS a plus
   
• Valid driver’s license with a clean driving record