Summary 

The Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments. 

Essential Functions 

• Answers and transfers phone calls, screening when necessary. 
• Welcomes and directs visitors and clients. 
• Maintains filing systems as assigned. 
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. 
• Responds to and resolves administrative inquiries and questions. 
• Coordinates and schedules travel, meetings, and appointments for leadership. 
• Prepares agendas and schedules for meetings. 
• Records and distributes minutes or other records for meetings. 
• Maintains office supplies and coordinates maintenance of office equipment. 
• Performs other related duties as assigned.  

Other Duties 

• Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Benefits:

Flexible schedule

Paid time off

Paid training

 Physical Requirements 

• Ability to do standing/sedentary tasks for long periods of time. 
• Ability to perform a range of motion tasks including but not limited to stretching, stooping and lifting. 
• Ability to lift 15 pounds.  

Qualifications 

• High School Diploma or GED 
• Two years of experience in an administrative role preferred.  
• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills. 
• Proficient in Microsoft Office Suite or related software. 
• Excellent organizational skills and attention to detail. 
• Basic understanding of clerical procedures and systems such as recordkeeping and filing. 
• Ability to work independently. 
• Authorized to work in the United States. 

Equal Employment Opportunity 

Hope Family Partners is an Equal Opportunity Employer.