About Vaultes

Vaultes is a rapidly growing cybersecurity and digital services company headquartered in the Washington DC metro area. Serving customers across the Federal government and commercial sectors, we use our broad experience and deep technical expertise to implement customized solutions that enable mission achievement and secure the world through technology. 

FAST: The Vaultes Way

F – Frictionless Collaboration

We lead with humility and are easy to work with. Our ego-less, one-team mindset keeps progress moving.

A – Accountable & Adaptable

We do what we say we will and own our outcomes. Rooted in a growth mindset, we flex with change and stay aligned to mission needs.

S – Secure by Design

We protect what matters most. Security and integrity guide our decisions, ensuring resilience and confidence for our clients and partners.

T – Trusted Partners

We work side by side with clients and colleagues, earning trust through accountability, openness, and shared success.

About the Role

The Proposal Manager / Business Development Coordinator supports the full business development and proposal lifecycle by coordinating opportunity tracking, managing proposal execution, and maintaining proposal operations. This role ensures opportunities are identified and tracked consistently, proposals are organized and delivered on schedule, and supporting agreements and materials are in place to enable successful submissions. The position partners closely with leadership, capture, and delivery teams to translate inputs into compliant, well-managed proposals while maintaining the systems, templates, and processes that support business development efforts.

This is a highly visible role in a fast-paced organization, ideal for a self-motivated professional who takes ownership and thrives with responsibility. We are looking for someone ready to step in, make an immediate impact, and grow alongside the team. The right candidate will flourish in an environment that values initiative, accountability, and excellence.

Responsibilities

Business Development Coordination

• Conduct regular monitoring of federal procurement opportunities across multiple government acquisition platforms to identify relevant opportunities and flag them for internal review.
• Maintain and update the business development pipeline, ensuring opportunity data reflects current status, priorities, and team input.
• Coordinate pipeline reviews and status meetings, supporting go/no-go decisions and leadership visibility.
• Organize and maintain opportunity-related documentation and notes to support capture and proposal activities.

Proposal Management

• Provide end-to-end proposal project management, including:
• Developing and maintaining proposal schedules
• Leading proposal kickoffs
• Coordinating contributors, reviewers, and approvals
• Managing files, version control, and submission readiness
• Provide hands-on proposal support for active bids, adjusting level of effort based on proposal volume and timelines.
• Manage and maintain proposal templates and standard materials, ensuring they remain current, compliant, and easy to reuse.
• Own the organization and archiving of proposal and business development repositories, ensuring materials are accessible and well-structured.

Contracts & Administrative Support

• Facilitate contract-related actions such as non-disclosure agreements, teaming agreements, and similar documents in coordination with internal teams and external partners.
• Track execution status and follow up as needed to support capture and proposal timelines.
• Other responsibilities as assigned.

Qualifications

Education

• Bachelor’s degree in Business, Communications, Marketing, Public Administration, or a related field (Equivalent experience may be considered in lieu of a degree.)

Experience

• 3–5+ years of experience supporting business development, proposal management, or federal contracting efforts
• Experience leading and facilitating oral presentations/evaluations 
• Experience managing multiple concurrent proposals with varying levels of complexity and urgency
• Well-versed with federal acquisition processes and proposal lifecycles
• Experience working in environments with fluctuating proposal workloads

Skills & Competencies

• Excellent project management and organizational skills
• High attention to detail and ability to manage schedules, documents, proposal compliance, and deadlines
• Clear written and verbal communication skills
• Ability to coordinate across cross-functional teams and leadership
• Proficiency with common collaboration, document management, and CRM tools
• Comfortable balancing strategic coordination and hands-on execution

Perks and Benefits

• Paid time off 
• Paid holidays
• Work-from-home opportunities
• 401k with matching incentive
• Medical/dental/vision benefits
• Company provided life insurance
• Company provided short-term disability

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Capable of operating a computer and other office productivity machinery, and frequently communicate with co-workers, management, and customers.

Vaultes provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances.