The Personal Injury Litigation Paralegal supports attorneys throughout litigation, from filing suit through trial and post-trial tasks. This role is fast-paced and deadline-driven, requiring strong case ownership, proactive communication, and comfort working in case management systems, medical records, and document workflows.

Each attorney’s support team also includes a case manager and records collection assistant. The litigation paralegal must be able to delegate and work well as a team member to accomplish goals together.

To be considered for the position, please submit your resume, cover letter and salary requirements.

Reporting To

Attorney 

Core Responsibilities

Case Management & Litigation Support

• Maintain full ownership of assigned litigation caseloads (deadlines, tasks, pleadings, discovery, client contact).
• Draft and file pleadings and routine litigation documents (e.g., notices, motions, proposed orders) under attorney supervision.
• Prepare service packages and coordinate service of process; track returns and follow up as needed.
• Manage litigation calendars: hearings, mediations, depositions, expert deadlines, discovery cutoffs, and trial dockets.
• Coordinate with court personnel, opposing counsel, vendors, and process servers.

Discovery & Evidence

• Draft discovery requests/responses (initial disclosures, interrogatories, requests for production, requests to admit) and related correspondence.
• Organize discovery production: collect, bates-stamp, index, QC, and transmit productions timely and defensibly.
• Track outstanding discovery, including requests for copies, and timely follow up on deficiencies; prepare deficiency letters and documentation.
• Create witness/exhibit lists, trial binders, deposition prep materials, and hearing packages’

Medical Records, Damages & Case Development

• Oversee the records and evidence collection efforts of case management team. This requires paralegal to audit, track, and follow up on requests for medical records/bills, EMS, imaging, wage loss, and other evidence.
• Use the firm’s AI technologies to summarize medical treatment chronologies and maintain updated damages spreadsheets.
• Identify gaps in treatment records and flag issues (causation concerns, pre-existing conditions, missing providers) to attorneys.

Client Communication & Service

• Serve as a primary point of contact for clients regarding litigation status, upcoming events, and document needs.
• Prepare clients for depositions/IME/mediation logistics (scheduling, document requests, reminders).
• Maintain empathetic, professional communication, especially with injured clients and families.

Settlement / Mediation Support (as assigned)

• Create mediation binders, in-lit demand packages, and settlement documentation.
• Coordinate lien/benefit information (health insurance, Medicare/Medicaid, ERISA, PIP, subrogation) and track status.

Quality, Compliance & Team Contribution

• Ensure accurate, complete case notes and task documentation in the case management system.
• Maintain confidentiality and comply with firm policies, court rules, and ethical requirements (no legal advice).
• Support team coverage during trial weeks, PTO coverage, and urgent deadlines as needed.

“Dynamic” Expectations (What Great Looks Like)

• Anticipates deadlines and problems before they become emergencies.
• Moves quickly without sacrificing accuracy—strong proofreading and version control.
• Comfortable juggling multiple priorities and shifting trial calendars.
• Owns follow-up: doesn’t wait to be asked; closes loops with clients, providers, and the legal team.
• Communicates early when capacity or timing is at risk.

Required Skills & Competencies

• Strong litigation knowledge: deadlines, discovery, filings, and court procedures (state and/or federal preferred).
• Excellent written communication (drafting, proofreading, professional email tone).
• High organization: task management, calendar discipline, document indexing, and naming conventions.
• Tech-forward: confident learning and using legal software (case management, e-filing, e-signature, OCR/PDF tools, data, and AI-based summarization tech).
• Client service mindset, professionalism, and emotional intelligence.
• Ability to handle sensitive information with discretion.

Preferred Experience & Education

• 3+  years as a litigation paralegal (PI strongly preferred).
• Paralegal certificate, Associate’s/Bachelor’s degree, or equivalent experience.
• Florida state court e-filing experience (or jurisdiction-specific equivalent).
• Trial prep experience is a plus.