Are you looking to gain hands-on experience in accounting while contributing to a dynamic team? We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our organization on a part-time basis (15–20 hours per week/flexible). 

This entry-level role is perfect for someone eager to learn, grow their skills, and support our accounting operations by ensuring timely and accurate processing of invoices, payments, and financial records. If you have a strong attention to detail, a commitment to accuracy, and a desire to build a career in accounting, we’d love to hear from you!

This role will assist the accounting team with the day-to-day operations of the accounting department, which includes, but is not limited to account payables, receivables, cash flow, and all facets of system reporting. This person will work closely with the Controller and accounting team to ensure all deadlines, goals, and expectations are being met on a routine basis.

Essential Duties

· Oversee all operations under account payables, receivables, and cash functions for multiple properties.

· Enter and prepare accounts payable invoices for payment.

· Verify and approve invoices processed through spend management.

· Match invoices with outgoing checks and prepare for mailing.

· Facilitate vendor inquiries in a professional and courteous manner.

· Manage all employee expense reimbursements.

· Prepare general ledger entries for any payments on an automatic schedule.

· Ensure appropriate cash flow balances for any payments made online.

· Prepare and submit sales and use tax filings, as required.

· Work closely with the Community Managers to ensure closed final account statements are received timely.

· Verify and finalize all final account statements and ensure mailing by deadlines.

· Communicate the daily workflow and procedures of the company while exploring ideas and ways that work best for each staff personnel.

· Maintain a strong accounting and operational control environment.

· Ensure all procedures and processes are in compliance with all appropriate and required standard operating procedures (SOPs).

· Maintain compliance with all generally accepted accounting principles (GAAP).

· Communicate in a clear and persuasive manner to drive and meet all company goals and expectations.

· Leverage all available technology and effectively use information systems and tools to generate financial reports and data to drive decision making at the management level.

· Complete all assigned reports and/or projects by the required deadline.

· Create and maintain a professional environment, leading by example.

· Promote a positive and uplifting working relationship and environment that encircles the company culture and business ethics.

· Encourage new ideas, autonomy, and to think outside of the box to challenge individual growth and career driven goals.

· Assist the Controller and other Accountants with various projects and all other duties, as assigned.

Knowledge, Skill & Ability Requirements

· Associate degree in accounting or business-related field preferred but not required.

· Minimum of 1 year of accounts payable experience preferred.

· Knowledge of accounting standard operating procedures and best practices.  

· Knowledge of the property management industry is a plus.

· Knowledgeable and proficient with computer software applications in word processing, spreadsheets, database, and presentation software (MS Outlook, Word, Excel, and PowerPoint).

· Experience with Onesite software is a plus.

· Maintain a valid driver’s license with acceptable driving record.

· Flexibility with working hours.

· Ability to prioritize and possess efficient time management skills.

· Demonstrates excellent verbal and written communication skills.

· Strong customer service skills with ability to handle complaints in a positive and time efficient manner.

· Goal-oriented, team player.

· Ability to work independently under tight deadlines.

· Exhibits a high degree of professionalism and respect through appearance and interactions with others.

· Ability to lift to but not limited to 25 pounds unassisted and as needed.

Supervisory Responsibility

This position has no supervisory responsibilities; however, we do need the AP Specialist to be available to the team and others in the organization for guidance and training when needed.

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets/etc.

Physical Demands

The physical demands described are those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to physically stand, walk, bend, climb, and use full hand range of motion and finger dexterity to touch and feel. Must be able to reach with hands and arms and lift up to 25 pounds unassisted and as needed.

Travel

Travel may be expected on occasion to various property locations and training events. Must also be able to travel to all Corporate functions that are arranged as needed.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position, along with the qualifications one must possess to perform this job successfully.

Management has the right at any time to assign or reassign duties and responsibilities as they see fit. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ACC Management Group is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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